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Venue Programme Coordinator
4 months ago
Venue Programme Coordinator - 31 December 2025
Closing date: Monday 1 April at 9am
Interviews will be held on: 10 April 2024
Bradford 2025 is the company created to deliver the Bradford district’s year of culture. A hugely exciting time for the Bradford district, we’re set to deliver more than 1,000 new performances and events. It’s an opportunity for us to about bring a new side of Bradford to the world.
We have an exciting opportunity for a Venue Programme Manager to join our team. If you are a great administrator, who loves working with people and have that keen eye for detail that makes brilliant events happen; then we want to hear from you
Working closely with the Venue Programme Producer you will manage scheduling, logistics and information flow to ensure the smooth running of two key venues in 2025. The first venue will be a meanwhile performance space in Bradford city centre with a capacity of around 200. The second will be our new performance venue Beacon, which will travel to four or five park locations during the spring and summer months in 2025. Beacon is a flexible space with a maximum capacity of 500. Across the spaces will be a high quality and engaging programme of opportunities for the local sector, the best of touring and visiting work and community co-created content.
As these are new performance spaces, you will be central to making sure they work brilliantly. Liaising closely with Programme, Production, Audiences, Box Office and Front of House teams to put all the things in place that make a terrific experience for audiences, artists and users of the venues.
Key responsibilities:
- Managing and monitoring venue calendars to ensure they are up to date and affective for use across relevant teams
- Working within agreed financial parameters, keeping accurate financial records and managing budgets around artist liaison, access, evaluation and wraparound activity for events
- Ensuring smooth flow of communication between Production, Programme, Front of House and Box Office teams to facilitate planning and smooth delivery of the event including:
- Dealing with day-to-day inquiries from visiting artists
- Schedule and coordinate site visits, venue tours and artist visits to the District
- Preparing event schedules
- Preparing box office and front of house information sheets
- Arranging and delivering briefings for freelance Event Managers
- Working with colleagues across relevant teams to ensure appropriate staffing is in place
- Collating artist riders and working with relevant staff to make sure this is in place
- Working with Audiences team to gather marketing assets and content to meet deadlines
- Issuing and monitoring contracts, deal memos and data sharing agreements with visiting artists, companies and promoters
- Working with Finance and Box Office teams to issue post event settlements
- Working closely with Production team to:
- Gather tech specs, risk assessments and production information in a timely manner
- Track production spend hours and sustainability data
- Arranging meetings of Programming Group and collating resources, venue packs and artist information
- Supporting Engagement team around coordination, artist liaison and logistics for additional/ wraparound creative activity related to performances and events
- Gathering access riders and building relationships with local providers to arrange access provision
- Attend regular departmental meetings and carrying out other reasonable duties to assist the BD25 Producing, Production and Events Teams.
You will have:
- Relevant experience in a performance or events venue
- Excellent administration and IT skills and a keen eye for detail
- A passion for live events and performance
- Availability to work evenings and weekends as required
- Great relationship management and communication skills
- The ability to think clearly and prioritise effectively in busy environments
- A commitment to access and inclusion
- An understanding of the support needed by communities and informal groups for them to put on events
Benefits include:
- £30,000 salary
- 37 hours per week worked flexibly (our office is based in a City Centre location)
- 25 days holiday plus bank holidays
- Contributory pension scheme with 5% employer contribution
- High street discounts through Charity Worker Discounts
- 2x death in service cover
- Confidential employee assistance helpline
We expect everyone in our team to:
- Develop an understanding of Bradford City of Culture 2025, its values, the benefits it brings to the Bradford District and to funders and sponsors.
- Create a positive working environment, underpinned by our values.
- Act as an ambassador for Bradford City of Culture 2025.
- Drive change in our industry through actions and words that advoca
