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Document Controller/administrator
3 months ago
**Document Controller/Administrator**
**12 Month Contract (Initial)**
**Warwick**
**Hybrid Working***
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
We are happy to be recruiting for one of our high-profile utilities clients based in Warwick. They are currently looking for a Document Controller/Administrator to join them for an initial 12-month contract. However, there may be scope for extension or even permanent opportunity.
**Job Purpose**:
The job purpose is the management of the documentation for Non-Routine Operation (NRO) procedures for the Network Control team. This supports the Network Control team in meeting a key objective of optimising GTAM's access to the National Transmission System while also ensuring the safe and reliable flow of gas onto and off the National Transmission System for gas shippers.
**Key Accountabilities**:
- Validate information received in draft NRO procedures, to reduce response time for clearly inaccurate NRO procedures.
- Print and collate received draft NRO procedures for Network Control Engineers to review.
- Timely and accurate filing of the authorised NRO procedures into the control room to ensure the procedures are handed over in time and with the correct information for the relevant shift team to familiarise themselves with it before it starts.
- Update the IS system and visual workload tracker with the status of each NRO procedure as it is received, processed and handed over to the control room. Prepare statistics on the workload tracker to identify blockers, waste, and when one area is under or overloaded with work compared to resource availability.
- Review the process flow for reviewing, approving and handing over the NRO procedures. Identify blockers, waste and improvement opportunities in the process flow to improve quality and timeliness of the overall process.
**Knowledge & Experience**:
- Good IS capability - at least basic excel and proven ability to learn new systems quickly.
- Awareness of the gas industry, ideally teams and processes within GTAM and System Operator for maintenance activities and operating the system
- Experience of managing formal documentation control, including process flow
- Experience of continuous improvement including basic tools & techniques used.
- Experience of working across teams and building relationships
- Experience of problem solving
**Location**:
This is a hybrid working role, with a requirement to work from the clients Warwick office at least 3 days a week.
***
**Working hours**:
Standard working hours with some flex where required.
Pontoon Solutions are an equal opportunities company
To speak to a recruitment expert please contact Ryan Matthams
