Administrator

2 days ago


Portsmouth, United Kingdom Fill Your Specialist Role Full time

Do you want to be part of a community and grow a career? With our company we work hard because we want to do well and the more successful we are the more we can give back to our members and communities - that’s the beauty of a co-operative.

We have an exciting opportunity for an Administrator to join our HR team on a 12-18 month fixed term contract. As an Administrator in our HR team, you’ll process colleague data to achieve the accurate, timely and efficient production of a four weekly payrolland act as the primary point of contact for payroll queries ensuring that they are resolved in a professional and timely manner.

**KEY ACCOUNTABILITIES**
- Enter data on to the payroll/HR system, ensuring cases are handled efficiently and accurately in line with Society policies, procedures and statutory regulations
- Process timesheet data via weekly electronic data collection and the pre-processing of variable manual inputs in line with Society policy and statutory regulations and undertake follow up action as required
- Calculate any payments due to colleagues manually if required, including but not limited to occupational Sick Pay and SSP, annual holiday entitlement and pay, termination payments, new starters payments and any ad hoc payroll input
- Undertake reconciliations of specific pay elements/deductions on a 4 weekly basis e.g. Trade Union subscriptions, Pension etc.
- Validate and process colleague standing data for contract changes and maintain data integrity
- Physically verify both variable and standing payroll data input by other team members
- Respond to third party pay enquiries from statutory and other organisations as requested compliant with data protection regulations
- Manage family friendly cases in partnership with the Colleague Relations team to ensure colleagues are fully informed of the Society’s policies and procedures, statutory regulations and their entitlements

**KEY EXPERIENCE, KNOWLEDGE AND SKILLS**
- Previous experience of administration, ideally gained in a high volume, fast paced organisation
- Well-developed data entry skills and good working knowledge of Microsoft Office - particularly excel
- Ability to work quickly and efficiently, to tight deadlines and organise and prioritise own work load
- High degree of accuracy, numeracy and a methodical approach to work
- Team player able to support other team members
- Ability to adapt to changes in statutory, Society and function working practices/systems


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