Trade Finance and Admin Executive

3 months ago

London, United Kingdom British American Tobacco Full time

.

**ROLE PROFILE**

**GRADE: 33**

**JOB TITLE: Trade Finance and Admin Executive**

**FUNCTION: Trade Marketing**

**SUB FUNCTION: Sales Retail**

**CITY & COUNTRY: London, UK**

**ROLE SUMMARY**

**What are the key objectives and expectations from this role?**

We are looking for a Trade Finance and Admin Executive, who possesses a strong consumer understanding, an entrepreneurial spirit and can-do proactive approach, able to adapt to changing business and category needs.

**What is the direct impact of this role on the team or organization?**

**Reports to**

Sales Director, Independent Retail

**Number of Direct Reports
**0

**Core Relationships**

**Internal **- Trade, Finance & LEX

**Geographic Scope
**Local**:
**Travel Required**

N/A

**ACCOUNTABILITIES**

To provide finance-administrative support to Trade Marketing and Distribution (TM&D) department through:

- Full coordination of TM&D budget planning and tracking
- Contract management
- Trade Finance coordination
- Records Management
- Administrative support for the department

**Budget**
- Coordination of budget planning process for Trade: template preparation, coordination, checking and consolidation, basic understanding of business content behind budget lines
- TM&D actual spend analysis, comparison vs plan, divergence explanation
- Accruals, commitments-monitoring by departments and projects
- Managing the budget in BAT systems (SAP, NEO, Coupa etc.)
- Trade Finance Coordination
- Coordinate sales team cash and stock discrepancy report
- Liaising with payroll
- Record, update, and dispatch sales team banking books

**Contract management**
- Supporting the contract management of Trade toolkit resources
- Full coordination of contract signings for Central office Trade team, e.g. service contracts, creating vendors, raising Purchase Orders, managing invoices & payments for the services provided
- Manage supplier relations
- Ensure full self-compliance of BAT expense guidelines

**Records Management**
- Train team on managing company records
- Provide access to folders
- Internal/external GDRP compliance

**Administrative support**
- Provides support in organization of Trade team events, meetings, logistics, and ad-hoc activities
- Provides support with expenses
- Manage mailing lists
- Order and dispatch new joiner starter-kits and goods to the sales team
- Assist with inductions, coaching and recruitment
- Draft and send out team communications

**Collaboration with other departments/contacts**
- Liaising with Finance and Trade Finance
- Answers on Central functions questions/requests
- Contact with suppliers and others in relation to payments and contract management, as well as organizational tasks

**EXPERIENCE, SKILLS, KNOWLEDGE**
- Higher education (economic, finance, accounting preferred)
- Experienced PC user, Advanced MS Excel user
- Strong analytical skills
- Understanding of Business principles and basic elements of Marketing
- Self-organized, ability to work with mínimal control level
- Precision and accuracy in work
- Good communication and influencing skills
- Ability to work in a fast-paced environment and adapt quickly in an efficient manner
- Financial discipline
- Experience handling of confidential information/ records

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