Business Support Assistant Forfar

2 weeks ago


Forfar, United Kingdom Pertemps Network Group Full time

**Job Description**:
Business Support Assistant
Location: Forfar - hybrid work
Temporary: 6 months (could be extended further)
Part-time, 3 days weekly, 21.75hrs total

**Salary**: £10.48 per hour
Pertemps Dundee are recruiting on behalf of our client, a well-known Public Sector organisation, for an experienced Business Support Assistant to start a 6 month temporary contract in January 2023.

Main Duties include:

- Creating documents for a new Skills & Employability programme.- Currently creating a compliance procedure & folder on SharePoint for reporting to Scottish Government for Skills & Employability. This includes creating and importing all files. Back dated searching and sourcing the correct & full information.- Collating, checking and organising information for data input into Business Cases, Outline Business Cases and Full Business Cases.- Sourcing data and information for Joint Committee reports.- Contributing to the continuous improvement of processes and procedures.- Appraising situations to solve varied problems/develop solutions.- Moving all files over onto SharePoint and Teams.- Creating and updating files and maintaining records.- Managing managers & colleagues schedules, including organising & arranging meetings.- Taking minutes at various meetings, including arranging setting up of the meetings using Doodle Poll and other means.- Digital tasks including data input, word processing, minute taking.- Sourcing and looking for funding for various projects within the Tay Cities Deal.- Following a range of routine procedures and instructions, using initiative to make routine decisions and deal with any routine service related problems.- Collating and cleansing data for the LACER programme.- Assisting with weekly budget sheets for the Skills & Employability team for Scot Gov reporting.- Maintaining and updating service mailbox, where required.- Obtaining information and facts from policies, files and circulars etc.- Preparing standard reports, and bids for the fund.- Processing and/or checking a range of financial documentation.- Processing confidential, personal and sensitive information, Tay Cities Deal is a carefully managed UK Gov fund. There are many confidential aspects to my work.- Recording and monitoring expenditure on the fund.To be considered for this role, you must have the following:

- Previous administrative experience in similar role- Excellent organisational skills with the ability to manage your workload. Along with using your own initiative to balance competing priorities and ensure deadlines are met.- Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.- Experience of working in a fast paced office environment, proficient in the use of Outlook, Word and Excel IT packages.- Ability to collate different forms of data to provide appropriate information to senior management.- Minute taking experience - preferable



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