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Procurement Assistant

2 months ago

Newcastle upon Tyne, United Kingdom NCFE Full time

Overview:
**Contract: Permanent**

**Location: Hybrid working - **Head office: Quorum Business Park, Newcastle upon Tyne**

**Hours per week: 37**

**Salary: Up to £23,920 per annum, depending on experience**

**Shape real change with an NCFE career**

Imagine a career where your contributions affect not only what people learn, but the way that learning is developed and delivered. NCFE is a place where employees not only make a positive social impact - influencing the lives of thousands of learners - but where you will have the opportunity to influence the way we work and directly shape our future direction.

With over 170 years of education experience our core purpose remains at the heart of the organisation - to promote and advance learning to create a fairer, more inclusive society. We have built a high-performance workplace culture, backed by a strong set of values and behaviours, to ensure we’re working together as one organisation to make sure no learner is left behind.

**About the role**

We're excited to be looking for a **Procurement Assistant** to join our **Commercial Services Team.**

As a Procurement Assistant you will be responsible for working as part of a busy procurement team to provide high quality support and guidance to the business ensuring compliance with all policy and regulations.

The role will bring additional capacity to the team to support NCFE’s growing and increasingly sophisticated supply chain and make sure all service levels are met. A key part of the role will be to help build a first-class procurement function whilst monitoring compliance as a critical friend to the business.

Working collaboratively and proactively, you will provide professional administration support across a range of procurement and purchasing activities, ensuring all duties are undertaken with care and attention to detail

**In this role you'll be responsible for**:

- Ensuring that all company purchase orders are compliant and checked for accuracy, completeness before issuing or authorising.
- Providing guidance to the business regarding procurement policy/procedures and monitor compliance.
- Documenting processes and procedures for the department
- Administering and processing procurement Service Desk tickets in line with SLAs.
- Creating, issuing and logging range of NCFE standard contracts.
- Ensuring new suppliers are vetted and setup robustly on the system
- Facilitating the tender process from sourcing suitable suppliers, preparing tender documents, managing submissions, tender presentations and evaluation meetings through to preparing structured feedback to bidders.
- Managing specific projects to meet objectives, ensuring relevant policies and procedures are followed.

**We'd love to hear from you if you hold the following key skills and experience**:

- Strong emphasis on accuracy and detail
- Excellent communication and interpersonal skills
- Good stakeholder management skills with the ability to develop mutually beneficial relationships
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel
- A high level of organisational skills, effective time-management and a proactive approach
- Change and project management

Read the full **Job Description**.

**What will we offer you in return?**

One of the biggest rewards of a career with NCFE is contributing to our promise to support the delivery of the highest possible quality learning experiences for our learners and for them to achieve the best possible outcomes as a result.

You will also have access to a fantastic range of employee benefits and support for your personal and professional development. Benefits include:

- Company Pension, employer’s contribution up to 9% when you contribute 3%
- Life Assurance (4 x basic salary)
- £200 personal development allowance per year
- £400 towards any NCFE accredited qualifications per year
- Two hours a month to spend on personal development
- Free learning resources on our in-house 'Learning to Grow' platform

We also support your health and wellbeing by giving all colleagues access to:

- A minimum of 25 days holiday per year, plus 8 bank holidays
- An additional 3 days off during the Christmas closure
- A flexible and hybrid approach to working to support a work-life balance
- Westfield Health Cash Plan worth up to the value of £635
- Employee Assistance Programme - including a 24/7 confidential help line and counselling sessions
- Doctor Line - same day appointments

**Want to know more about NCFE?**

**Equality, Diversity and Inclusion (EDI) statement**

Creating a fairer and more inclusive society is at the core of who we are at NCFE. We're committed to building rich diversity into our workforce at all levels, to ensure that we understand and are representative of the communities and customers we serve.

We do not discriminate against anyone due to their gender, sexuality, race, age, religion, beliefs, i