Finance Officer
2 days ago
Our client is an organisation with a MISSION to meet housing need and to support sustainable communities
**Job duties**:
- Reconcile and manage all control accounts on a monthly basis, including cash books for each bank account, salaries related control accounts, the purchase ledger control accounts, rent control accounts, rent debit accounts and loan account statements, identifyingand investigating any queries or differences and prepare any resulting journal entries
- Undertake the day-to-day input of purchase ledger transactions onto the accounting system to meet the month end timetable.
- Process authorised payments to vendors and staff in line with our financial procedures
- Calculate and prepare service charge schedules for all properties for the annual rent review.
- Prepare and send out rent statements to all residents every quarter.
- Manage rent arrears cases, working closely with the Operations Team to ensure rent arrears are kept to a minimum.
- In line with our income maximization policy, ensure former tenancy arrears are recovered, referring to tracing agencies as required.
- Oversee the banking to the schedules of cash/cheques received, preparing and posting monthly accruals and prepayment journals.
- Maintain and update the fixed assets register.
- Ensure the Trial Balance is updated and prepare the required schedules to inform the production of the monthly management/financial accounts.
- Manage and maintain the office imprest petty cash
- Process the monthly payroll and maintain all payroll records and supporting documentation
- Prepare all HMRC returns (CIS, VAT, P11Ds, PAYE) and submit within deadlines
- Assist colleagues in setting up systems to meet their financial responsibilities and compliance with the accounting and reporting requirements of funders.
**Standard responsibilities**
Adopt and comply with Inquilab values, policies and procedures, and regulatory frameworks including:
- Code of Conduct
- Health & Safety
- Data Protection, privacy and use of IT resources
- Confidentiality and Information Security policies
- Regulatory standards and probity
- Risks and internal controls framework
- Human Resources policies and procedures
- Equality and diversity
- No role profile can cover every issue which may arise within the post at various times. The post holder is expected to carry out other duties from time to time, which are broadly consistent with those described.
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