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Business Administrator

4 weeks ago

Wigan, United Kingdom GPEC Ltd Full time

Date Created: 12th Jan24

Position Title: Business Administrator - GPEC Group

Hours: Part / Full Time (hours to be discussed)

**Salary**: TBC

Based: GPEC Office - Elizabeth House, Pottery Road, Wigan

Hybrid WFH depending on location & experience

Role & Responsibilities:
**General Office duties**
- Answering telephone, transferring calls, taking messages
- Filing of post & documents, general upkeep of the office
- Ordering office equipment & stationary as and when required
- Updating Website and Linkedin Page with instruction and direction from Sales Team
- Attending weekly internal meetings for guidance & direction
- Marketing/ LinkedIn/ website updates and support
- Management of SharePoint folders and documents - To keep up to date for ISO9001

**Data Entry & System Management**
- Updating CRM opportunities issued by Sales Team for GPEC Opps in Dynamics & Zoho systems.
- Working with Sales Team to input data regarding IMI CCI sales opportunities into
- IMI CCI - Contact log contributions and write ups
- CRM data entry - adding contacts and accounts to the database. General upkeep of system, monitoring for duplicates etc
- Assisting with Marketing Campaigns within CRM

**GPEC Accounting**
- Supplier invoice entry
- Sales Invoice Creation
- Processing Expenses

**GPEC Supply Ltd**
- Business Development o Customer interfacing & introductions of the GPEC Group Business and initial low level technical clarifications leading to generation of leads / appointments for outside sales o IMI CCI product group - “Dormant plant” contact identification & product installed base verification o Tracking of End User planned outages Operator Pre-Quals/ Supplier o Achilles opportunity search
- Tendering & Sales o MRO Enquiry evaluation with management direction o RFQ distribution to approved suppliers management direction o Documentation review and organise - Certs, Drawings etc o Costing manipulation & Margin screening o Quote creation & turnaround to meet specific sealed bid dead lines
- Post Award & Procurement of Goods o Receiving Sales Orders & entering into system. o Assisting the Sales Team with the creation of sales / shipping documents o Organising Transport / Shipping and liaising with Shipping agents, suppliers and customers o Monitoring the progress of orders / shipments and participating in weekly update meetings, expediting delays and slippages when necessary o Drafting of Order Acknowledgements and Purchase Orders

Person Specification:

- Able to work and communicate within a team environment
- Ability to prioritise and take proactive decisions
- Flexible within working hours to accommodate workload and customer deadlines
- Excellent communication skills - telephone / face to face
- Open & willing to learn new skills and positively adopt training
- Excellent organization and time management
- Strong attention to detail and accuracy

Systems:
**Must be proficient in**:

- Office 365 programmes - Sharepoint, Word, Excel, Outlook, Powerpoint, Teams, Sharepoint,

One Note

**Desirable / or training will be given**:

- Dynamics 365 CRM - Customer Relationship Management System
- Xero - Accounting Software
- ZOHO - CRM & Sales Order Processing Software

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £15,149.71-£25,624.28 per year

Expected hours: No more than 40 per week

**Benefits**:

- Company pension
- Employee mentoring programme
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Customer service: 3 years (required)
- Administrative experience: 5 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Wigan (required)

Ability to Relocate:

- Wigan: Relocate before starting work (preferred)

Work Location: Hybrid remote in Wigan

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