Assistant Buyer Maternity Cover

3 weeks ago

Westminster, United Kingdom Vivienne Westwood Full time

**Vivienne Westwood** is looking for an Assistant buyer to join the team for 7 months.

**JOB PURPOSE**
- Primarily working with the AB and BAA to provide administrative and analytical support to the department
- Supports achieving sales targets through managing the flow of stock to delivery plan and effective distribution of stock to stores and Ecommerce

**ACCOUNTABILITIES & RESPONSIBILITIES**
- Supports the buying team with order raising and data management
- updating buying records, order filing, ensures all orders are correctly inserted to value and quantity, in a timely manner by the deadlines
- Allocation and Replenishment
- Optimise stckturn by highlighting slow selling products and recommending actions to be taken
- With Buyers, plan allcation and replenishment criteria based on store capacity, seasonality, min/max, on sale weeks, sales curves etc.
- Maintain stre allocation parameters
- Allcate initial stock to stores based on the range plan and recommend actions for any stock shortages
- Analyse and regularly update allcation parameters to reflect current and future trading patterns
- Cordinate the flow of information and build strong relationships with stores/Ecommerce/DC to deliver commercial insights
- Maintain an up-t-date knowledge on sales, best and worst sellers, competitor activity etc.
- Amend allcation plan according to weekly trading decisions
- Feedback prduct learning to assist Buying in range planning and to inform the buying itself
- Maintain an up-to-date knowledge of the systems the department is using (Excel, SAP, BI) and attend training as required
- Overseeing the preparation of the weekly and monthly top line retail and buying reports
- Writing up of meeting notes and distributing to all attendees in a timely manner
- Support with the organisation of the buying schedule and appointments - liaising with the showroom to book rooms and models and supporting with the preparation of any required material
- Aware of and supports buyer to meet all deadlines
- Support with preparation for the company Buying presentations
- Notices discrepancies in data and communicates to relevant departments to rectify
- May be expected to work longer hours/weekends during buying season

**COMPETENCIES**
- Organised and proactive. Able to multi-task, prioritise and work to tight deadlines, while maintaining excellent attention to detail
- Analytical and results driven, able to use data to measure performance and identify areas of improvement
- A great communicator, both verbal and written. Builds good relationships with stakeholders, able to work across various teams and is seen as approachable for key contacts
- Pacey, positive and flexible. Responsive to business needs, happy and comfortable to take responsibility for own tasks
- Is open and receptive and acts upon feedback
- Takes responsibility for the work standards of BAA and ensures all tasks are completed within the deadline

**TECHNICAL SKILL**
- Commercial acumen - proven analytical and problem-solving skills. Highly numerate and data rational. Confident in analysing large volumes of data. Ability to identify and solve problems
- Numerical and analytical with experience in administration and database management. Shows interest in product and retail
- Team player - genuine interest in buying and willingness to learn. Enthusiastic and proactive
- Good communication and interpersonal skills
- Demonstrates ability to communicate confidently and effectively in group situations
- Organisation - good planning and organisational skills. Thorough and accurate with good attention to detail. Ability to manage and prioritise tasks to meet business objectives in a fast paced environment

**EXPERIENCE**
- Previous experience as AB
- Numerical/analytical experience required

**KPIs**
- Highly organised with excellent attention to detail in all areas of responsibility
- Good problem-solving skills, takes initiative to resolve issues
- Manages time effectively by setting and achieving priorities
- Ability to multitask

**OTHER ESSENTIAL SKILLS**
- Ability to initiate and build strong relationships with key departments
- Can work well under pressure and to tight deadlines
- Excellent communication skills
- Organisational skills
- (Please note this is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role)_

**Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws.**

**For our privacy statement please visit this **link

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