Executive Assistant

2 months ago

Cumbria, United Kingdom The University of Manchester Full time

VACANCY REF: SAE-021629

**Salary**: Grade 5, £29,762 to £34,314 per annum, depending on relevant experience

Hours: 35 hours per week

Duration: Permanent

Location: Dalton Cumbrian Facility, Cumbria
- ______________________________________

Enquiries about the vacancy, shortlisting and interviews:
Name: Rebecca Shepherd
- ____________________________________

The Dalton Nuclear Institute brings together the skills and expertise of the nuclear research community at The University of Manchester, creating the most advanced nuclear research capability in UK academia.
The Institute is part of the Faculty of Science and Engineering and, as well as a base on the Manchester campus, operates the University’s radiation science centre, the Dalton Cumbrian Facility (DCF).
DCF is situated on the Westlakes Science Park in West Cumbria, at the heart of the largest concentration of nuclear facilities in the UK and provides the world-class expertise and experimental facilities to enable the research community to better understand the effects of ionising radiations on materials and chemical and biological systems.

Overall Purpose of the Role

The Executive Assistant will provide effective day-to-day administrative management support to the
Dalton Nuclear Institute’s Cumbrian based Directors, including coordinating calendars, work tasks and overseeing agendas and projects. They will also act as point of contact for enquiries from academic and experimental staff and play an important role in liaising with Faculty and University colleagues, as well as students, visitors and external users. The post holder will also help support the management of administrative projects, procedures and systems.

The person appointed will be expected to show flexibility and adaptability in meeting the developing needs of the Dalton Nuclear Institute and the University. Also, a proactive and energetic approach is important, as is an ability to establish a good rapport with postgraduate level students, staff and visitors.

Updated: November 2021 - Recruitment & Resourcing

Key Responsibilities, Accountabilities or Duties:

- To provide a high-quality and confidential support service and take responsibility for the day-to
- day administration of Cumbrian based Directors, using initiative to prioritise and manage work load.
- Act as first point of contact to and on behalf of the Directors and deal with communications, ensuring that all relevant stakeholders are fully informed on all matters that require their attention.
- Electronic diary management for the Directors, prioritising appointments, arranging meetings in volving internal colleagues and those from external organisations, often at the highest level.
- Provide administrative support to the Directors for their attendance at meetings, seminars and conferences.
- Plan and manage bookings for the Directors national and international travel.
- Produce a wide variety of correspondence including draft reports, agendas and presentation information in advance of events and meetings under the direction of the Directors.
- Draft internal and external communications on behalf of the Directors.
- Ensure that briefing papers and supporting paperwork for meetings are always available and that follow up and actions from meetings are dealt with by the appropriate person.
- Support the Directors with preparation of presentations.
- Answer and filter incoming calls and take the appropriate action in a professional manner.
- Process the Directors’ Frequent Traveller Credit Card and expenses submissions in line with

University procedures and timescales.
- Supervision of a small team of administrative staff
- Take responsibility for co-ordinating the arrangements for high profile meetings and visits includ ing arrangements for speakers and attendees and the circulation of papers.
- Liaise and collaborate with partner universities, industrial organisations and key stakeholders as required.
- Establish and maintain effective links with the University’s central Professional Services teams.
- Design, implement, monitor and review effective administration procedures and maintain office procedures and systems to a high standard.
- Manage agendas and support meetings and committees, including managing a schedule of weekly team meetings, prompting those with actions to ensure they are completed in a timely manner.
- Maintain document registers including uploading information to SharePoint as required, ensuring document control is maintained at all times.
- Ensure alignment with the University’s document retention schedule and information governance and data protection policies.
- Liaise with training providers in organising professional development programmes and training courses.

SharePoint, monitoring permissions lists at all times.
- Oversee the ordering of IT equipment, including laptops and mobile phones for staff.
- Act as department purchasing card holder; ensuring financial transactions are carri

  • Personal Assistant

    2 days ago

    Cumbria, United Kingdom Civil Nuclear Constabulary Full time

    Flexible location – Dounreay, Griffin Park Cumbria, Culham, Bisley - suitable for regular home working (hybrid)  Salary up to £30, 034 per annum plus £2,000 South East allowance (for those based at Culham or Bisley)  1 year Fixed Term Appointment, 37.5 hours per week The Civil Nuclear Constabulary (CNC) is an armed police service, dedicated to...

  • PA/Executive Assistant

    2 weeks ago

    Millom, Cumbria, United Kingdom Teem Recruitment Full time €36,000

    PA/Executive Assistant Based NR Millom Full Time Permanent 36.50 hours per week Salary circa £36,000 Our client has an exciting opportunity for an experienced PA/Executive Assistant to join their established Engineering Company The role is to manage, plan and organise the efficient & effective support to the CEO The Role: Organise the CEO. Provide full...

  • PA/Executive Assistant

    1 day ago

    Millom, Cumbria, United Kingdom Teem Recruitment Full time €36,000

    PA/Executive Assistant Based NR Millom Full Time Permanent 36.50 hours per week Salary circa £36,000 Our client has an exciting opportunity for an experienced PA/Executive Assistant to join their established Engineering Company The role is to manage, plan and organise the efficient & effective support to the CEO The Role: Organise the CEO. Provide full...

  • PA/Executive Assistant

    2 weeks ago

    Millom, Cumbria, United Kingdom Teem Recruitment Full time €36,000

    PA/Executive Assistant Based NR Millom Full Time Permanent 36.50 hours per week Salary circa £36,000 Our client has an exciting opportunity for an experienced PA/Executive Assistant to join their established Engineering Company The role is to manage, plan and organise the efficient & effective support to the CEO The Role: Organise the CEO. Provide full...

  • PA/Executive Assistant

    2 days ago

    Millom, Cumbria, United Kingdom Teem Recruitment Full time €36,000

    PA/Executive Assistant Based NR Millom Full Time Permanent 36.50 hours per week Salary circa £36,000 Our client has an exciting opportunity for an experienced PA/Executive Assistant to join their established Engineering Company The role is to manage, plan and organise the efficient & effective support to the CEO The Role: Organise the CEO. Provide full...

  • Fundraising Executive

    1 week ago

    Cumbria, United Kingdom NSPCC Full time

    Are you looking for a role within an organisation where the work you do makes a real difference to people's lives? Are you looking to develop your fundraising experience with a sector leading team? If the answer is yes than our Fundraising Executive role in the North-West** **could be for you. Every childhood is worth fighting for. This is our belief. We...

  • Senior Health and Safety

    7 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on site. ...

  • Senior Health and Safety

    7 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on site. ...

  • Senior Health and Safety

    2 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on site. ...

  • Senior Health and Safety

    2 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on site. ...

  • Head of SHE

    7 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on...

  • Head of SHE

    2 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on...

  • Head of SHE

    2 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on...

  • Head of SHE

    7 days ago

    Roose, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on...

  • Supply Chain Customer Service Executive

    1 month ago

    Cumbria, United Kingdom Scantec Full time

    Scantec Recruitment are working in partnership with a fantastic FMCG Manufacturing business with a site near Workington to assist them in their search for a Supply Chain Customer Service Executive, this will be based within their Supply chain & Logistics team and it’s a great opportunity to join a key player in their industry who specialise in...

  • Commercial Sales Executive

    1 month ago

    Carlisle, Cumbria, United Kingdom Bristol Street Motors Full time

    Bristol Street Motors Peugeot Carlisle At our Bristol Street Motors Peugeot Carlisle dealership, we are currently looking for a very talented individual to join our Sales Team as a Commercial Vehicle Sales Executive. We are offering an excellent salary package with a basic of £22,000 with a OTE of £39,000 plus company benefits. Come and join our...

  • Commercial Sales Executive

    2 weeks ago

    Carlisle, Cumbria, United Kingdom Bristol Street Motors Full time €22,000

    Bristol Street Motors Peugeot Carlisle At our Bristol Street Motors Peugeot Carlisle dealership, we are currently looking for a very talented individual to join our Sales Team as a Commercial Vehicle Sales Executive. We are offering an excellent salary package with a basic of £22,000 with a OTE of £39,000 plus company benefits. Come and join our...

  • Assistant to the General Manager

    3 weeks ago

    Kendal, Cumbria, United Kingdom Ginger Recruitment Services Limited Full time

    Assistant General Manager Cumbria £32,000 Benefits: 4 Day Working Week 45 Hour Contract Accommodation Available Service Change & Cash Tips Training & Development Programme This role offers the chance to lead a dynamic team across various departments, ensuring every event, from exclusive brand takeovers to elegant weddings, is executed...

  • Assistant General Manager

    3 weeks ago

    Kendal, Cumbria, United Kingdom Ginger Recruitment Services Limited Full time

    Assistant General Manager Cumbria £32,000 Benefits: 4 Day Working Week 45 Hour Contract Accommodation Available Service Change & Cash Tips Training & Development Programme This role offers the chance to lead a dynamic team across various departments, ensuring every event, from exclusive brand takeovers to elegant weddings, is executed flawlessly. You'll...

  • Head Of SHE

    3 days ago

    Barrow-In-Furness, Cumbria, United Kingdom Executive Network Group Full time €80,000 - €104,000

    HSE Recruitment are working with a Global Engineering business who are looking for a Head of Health, Safety and Environment (SHE- Construction focused) at their site in Barrow-in-Furness This is a brand new position which will lead on the site redevelopment programme, as a result of current and future major infrastructure projects happening on site. ...