Executive Assistant to The Managing Director

1 month ago

Plymouth, United Kingdom Smeaton Healthcare Full time

As an Executive Assistant to the Managing Director, you will play a vital role in providing comprehensive administrative support and assistance to ensure the smooth operation of their office. You will be responsible for managing and prioritising various tasks, coordinating executive communications, and handling confidential information. Your professionalism, attention to detail, and strong organisational skills will contribute to the overall efficiency and effectiveness of the Managing Director's office.

**Responsibilities**:
1. Calendar and Schedule Management: Effectively manage the Managing Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle meeting logistics, including room reservations, agendas, and travel arrangements.

3. Information Management: Organise and maintain confidential files, records, and documents, ensuring easy retrieval and appropriate handling of sensitive information. Maintain a well-structured filing system, both electronically and in hard copy.

4. Travel Arrangements: Arrange complex travel itineraries if required, including flights, accommodations, ground transportation, and visa requirements. Anticipate and proactively address any travel-related issues or changes.

5. Meeting Coordination and Support: Prepare meeting materials, agendas, and minutes. Attend meetings, take accurate notes, and follow up on action items. Coordinate logistics for internal and external meetings.

6. Relationship Management: Build and maintain positive relationships with key internal and external stakeholders. Coordinate and facilitate communication between the Managing Director and various departments, ensuring effective information flow and collaboration.

7. Financial Support: Assist with financial tasks such as expense tracking, reimbursement processing, and budget monitoring. Work closely with the finance department to ensure timely and accurate financial reporting.

8. Project Assistance: Provide project support by conducting research, preparing presentations, and assisting with project planning and coordination. Track project milestones and deadlines, ensuring timely completion.

9. Office Management: Oversee the smooth operation of the managing director’s office, including maintaining office supplies, equipment, and technology. Coordinate with relevant departments for maintenance and repairs as needed.

10. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism, maintaining a high level of discretion and confidentiality at all times.

11. Working hours & Flexibility|: As an Executive Assistant, the general working hours for your role will be from 8:00 am to 4:00 pm, Monday to Friday. However, we understand that certain circumstances may require flexibility in working hours to effectively support the needs of the Managing Director and the organisation.

12. Supporting with Personal Aspects: These personal responsibilities may include tasks such as organizing personal appointments, managing personal correspondence, or coordinating personal travel arrangements. Your ability to handle such responsibilities with professionalism, discretion, and efficiency is greatly appreciated.

13. Working Location: Your primary work location will be within the Plymouth branch. However, it is important to note that your role may occasionally require you to work in other locations as determined by the needs of the Managing Director an organisation.

We recognise that supporting the Managing Director may involve travel to various locations, branch offices, or external meetings. Your flexibility and willingness to adapt to these occasional changes in work location are essential.

Qualifications:

- Proven experience as an executive assistant or similar role
- Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
- Exceptional written and verbal communication skills, with a keen eye for detail and accuracy.
- Proficiency in using office productivity software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with calendar and scheduling tools.
- Strong problem-solving abilities and the capacity to work independently with mínimal supervision.
- Demonstrated professionalism, integrity, and discretion in handling sensitive information.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Flexibility and adaptability to manage changing priorities and handle unexpected situations.
- A proactive approach, anticipating needs and taking initiative to support the Managing Director.

**Salary**: From £22,500.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Plymouth, Devon: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Personal Assistant to Managing Director

    1 month ago

    Plymouth, United Kingdom Well Placed HR Full time

    Personal Assistant to Managing Director - Plymouth - £28,000-£35,000 Well Placed HR have been exclusively engaged by a new client, a business that has grown at an extraordinary speed and shows no sign of slowing down. Operating in the highly lucrative marine sector, our client has a stronghold in the UK, US and European markets,working with some of the...

  • Executive Assistant

    1 month ago

    Plymouth, United Kingdom Plymouth University Full time

    The Executive Assistant role is to provide dedicated personal and high level executive assistance support to the Chief Finance Officer and Associate Director of Finance. You will be a key member of the Finance department in addition to working with the wider support team within the Vice Chancellor’s office, contributing to the delivery and continuous...

  • Executive Vice President of Sales

    1 month ago

    Plymouth, Plymouth, United Kingdom Page Executive Full time

    About Our Client My client is over 40 years old as a business and is over 200 employees strong. Their revenues have grown impressively over recent years and the firm is poised for continued significant success. They are based on Boston's South Shore. Job Description As the EVP you will be a confident hands-on leader who focuses on driving revenue growth and...

  • Assistant Director of Development

    3 weeks ago

    Plymouth, Devon, United Kingdom Archdiocese of Saint Paul and Minneapolis Full time

    The Assistant Director of Development supports the mission of Providence Academy through event planning and fundraising activities. This role is highly collaborative and supports the Director of Advancement in all aspects of fundraising, event planning, and donor stewardship. This position is people-centric, and would be an excellent fit for someone seeking...

  • Assistant Director of Development

    19 hours ago

    Plymouth, Devon, United Kingdom Archdiocese of Saint Paul and Minneapolis Full time

    The Assistant Director of Development supports the mission of Providence Academy through event planning and fundraising activities. This role is highly collaborative and supports the Director of Advancement in all aspects of fundraising, event planning, and donor stewardship. This position is people-centric, and would be an excellent fit for someone seeking...

  • Executive Vice President of Sales

    2 months ago

    Plymouth, United Kingdom Page Executive Full time

    About Our Client My client is over 40 years old as a business and is over 200 employees strong. Their revenues have grown impressively over recent years and the firm is poised for continued significant success. They are based on Boston's South Shore. Job Description As the EVP you will be a confident hands-on leader who focuses on driving revenue growth and...

  • Executive Vice President of Sales

    4 days ago

    Plymouth, United Kingdom Page Executive Full time

    About Our Client My client is over 40 years old as a business and is over 200 employees strong. Their revenues have grown impressively over recent years and the firm is poised for continued significant success. They are based on Boston's South Shore. Job Description We are seeking an experienced D2C leader with deep technology roots and a...

  • Assistant Director

    1 month ago

    Plymouth, United Kingdom Theatre Royal Plymouth Full time

    **Assistant Director - People’s Company Platform Event**:_Of This Place_*** **Freelance Position, Fee £900.00** Theatre Royal Plymouth is seeking an Assistant Director for our People’s Company Platform Event: _Of This Place_. This will be performed in the Drum on Thursday 6th July and Friday 7th July 2023. The People’s Company are looking to...

  • Executive Assistant

    4 days ago

    Plymouth, United Kingdom Plymouth University Full time

    We are seeking an Executive Assistant to play a pivotal role in supporting our Head of the School of Biological and Marine Sciences. You will be a proactive problem solver with outstanding communication skills and an eye for detail. You should have a proven track record in an office setting, adept at handling administrative tasks and offering robust support...

  • Executive Director for Coordination of Student Crisis

    4 days ago

    Plymouth, United Kingdom University System of NH Full time

    Executive Director for Coordination of Student Crisis & Safety Intervention For optimal experience, internal candidates should use their USNH username and password when applying for open positions. Operating Title Executive Director for Coordination of Student Crisis & Safety Intervention Long Classification Title Long Classification Title RESEARCH...

  • Catering Assistant

    4 weeks ago

    Plymouth, United Kingdom Bites To Go Full time

    **Catering Assistant**: We are looking for a friendly, reliable, enthusiastic, and conscientious person to join our busy team. We are a long-established caterer and are currently embarking on an exciting expansion plan. We have a small fun team who all work hard together to provide our customers with quality food and great service and strive hard to...

  • Personal Assistant

    2 days ago

    Plymouth, United Kingdom Belstone Fox project Management Ltd Full time

    Job Summary: We are a small commercial property development company in Plymouth looking for a Personal Assistant to work side by side with the main Director. This role is for someone who is entrepreneurial, you should be happy to work as the right-hand person to the Director. There will be opportunities to become involved in business development across 5...

  • Pt Executive Assistant

    1 month ago

    Plymouth, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary PT Executive Assistant** **Reference no: Plymouth RQ850263** **Pay rate £13.41 per hour PAYE** **This opening assignment is for 4-5 months** To support the Professional and Executive Support Services team as an Executive Assistant within the Public Health team Key responsibilities: - Manage and prioritise...

  • Executive Vice President of Sales

    2 weeks ago

    Plymouth, Devon, United Kingdom Page Executive Full time €180,000 - €200,000

    About Our Client My client is over 40 years old as a business and is over 200 employees strong. Their revenues have grown impressively over recent years and the firm is poised for continued significant success. They are based on Boston's South Shore. Job Description We are seeking an experienced D2C leader with deep technology roots and a pragmatic...

  • Executive Vice President of Sales

    2 months ago

    Plymouth, Devon, United Kingdom Page Executive Full time

    About Our Client My client is over 40 years old as a business and is over 200 employees strong. Their revenues have grown impressively over recent years and the firm is poised for continued significant success. They are based on Boston's South Shore. Job Description We are seeking an experienced D2C leader with deep technology roots and a pragmatic...

  • Business Development Executive Director

    3 days ago

    Plymouth, Devon, United Kingdom In Plymouth Full time €25,000

    Job Type: Full-Time Permanent (OfficeBased) Here at Nurseplus, weare currently looking to hire a Business Development Executive for ouroffice in Plymouth. Nurseplus is a temporary healthcare recruitmentagency, focusing on the private healthcare sector. Our Business Development Executives play apivotal role in the ongoing growth of the business through...

  • Business Development Executive Director

    2 weeks ago

    Plymouth, Devon, United Kingdom NursePlus Full time

    Business Development Executive Job Type: Full-Time Permanent (Office Based) Salary: £25,000 + Profit Share Bonus Scheme Here at Nurseplus, we are currently looking to hire a Business Development Executive for our office in Plymouth. Nurseplus is a temporary healthcare recruitment agency, focusing on the private healthcare sector. We have a network of...

  • Marketing Executive

    7 days ago

    Plymouth, United Kingdom The Range Full time

    We are a Sunday Times Top Track 100 company and one of the UK 's fastest growing privately owned companies. The Range has grown enormously since its inception in 1989, and now has over 180 stores nationwide. People are at the heart of our retail concept, and we want to invest in our staff and make the future extraordinary. As a result of our expansion...

  • Senior Project Manager

    2 weeks ago

    Plymouth, United Kingdom Holt Executive Full time

    Be a Leader in Groundbreaking Electro-Optics Projects. Do you thrive in fast-paced environments where complex projects push the boundaries of technology? If so, then this Senior Project Manager role is for you! Holt Executive is supporting a leading electro-optics design and manufacturing innovator in their search for a Senior Project Manager to join...

  • Associate Director of Brand and Marketing

    3 days ago

    Plymouth, Devon, United Kingdom University System of NH Full time

    Associate Director for Enrollment Marketing, Communications, & Events Operating Title Associate Director for Enrollment Marketing, Communications, & Events Long Classification Title Communication Information Specialist II The Associate Director for Enrollment Marketing, Communications, & Events is essential to supporting the Director of Admissions in...