Community Archivist

Community Archivist (Development Phase)**
- **Job type**:Freelance Contract
- **Hours**: Core days: Tuesday + Wednesday. Marlborough Productions operates a Time Off In Lieu (TOIL) system
- **Base**: Remote first, with in-person meetings and hot desking days organised when required
- **Project Locations**:Brighton & Hove, wider South East region
- **Salary/Fee**: 48 days x £250 per day = £12,000 total fee
- **Pension**:N/A
- **Holiday**: N/A

**Interviews will take place on Thursday 28th March.**

Responsible to: Project Manager + Project Director

Responsible for line management of: Volunteer and Marketing Coordinator, Community Champions

Working with: Partners, Community Champions, Project Manager, Web Developer, Volunteer and Marketing Coordinator

The Community Archivist will have responsibility for:
**MANAGERIAL**
- Ensuring that the project achieves the outcomes described in the Project Plan
- Day-to-day management of acquired archival material, digital and physical
- Day-to-day management of Queer Heritage South digital archive back-end database and other relevant data
- Appraise, manage, and catalogue the collections within the archive
- Object handling and signposting to the relevant local archives and institutions
- Management of relationships with key project partners stakeholders in order to ensure archival outcomes are met
- Maintaining relationships across the heritage sector to build the resilience of the organisation
- Overseeing the delivery of archiving and digitising activities
- Supervising and supporting volunteers in gaining and digitising skills and confidence around archival practices
- Oversee the development of the Brighton LGBTQ+ heritage archival website
- Oversee the digitising and archiving of audio-visual material and assisting volunteers where necessary
- establish the archival structure and guidance for volunteer cataloguers, and support and supervise volunteers recruited to help with these activities
- Consult and support with the development of the a new archiving and digitising strategy for Brighton LGBTQ+ Heritage across the city and coordinate with local partners and institutions
- help to promote archives for the wider community online and offsite, including using social media and QHS website
- Consult on a new strategic plan for Brighton LGBTQ+ Heritage across the city

**ACCESS & INCLUSION**
- To work with the Marlborough Productions team to continually improve access for volunteers and audiences
- To ensure access requirements are met for volunteers for every event/training session you deliver

**FINANCIAL**
- To contribute financial information to the Project Manager so budgets remain up to date.
- Submitting receipts and expenses claims in a timely manner

**OPERATIONAL**
- To keep a day-to-day overview of project activity.
- To organise meetings with collaborators and other key partners as required.
- To organise archiving and digitising workshops and meetings in community settings, liaising with local community groups and local institutions

**COMMUNICATIONS**
- To feed into the production of web content, marketing content, PR and documentation in line with the project comms strategy with the support of Volunteer and Marketing Coordinator and other Marlborough Productions team members where necessary
- To ensure the project webpages are up to date
- To represent the project at events and meetings.
- To manage the collection of monitoring data for members, audiences, participants, job applicants and artists ensuring we adhere to the GDPR (General Data Protection Regulations) at all times.

**DEVELOPMENT**
- To work with Project Manager and feed specific archival information and strategy to contribute to the development and submission of fundraising bids where necessary.

**GENERAL RESPONSIBILITIES**
- The Community Archivist will not to act in a prejudicial or discriminatory manner towards contracted staff, volunteers and members of the public
- The Community Archivist will attend to the health and safety of self, other people and resources whilst at work and cooperate with colleagues to comply with the Health and Safety at Work Act 1974

**PERSON SPECIFICATION**

**ESSENTIAL**
- A good knowledge of the heritage landscape of the city
- Experience in appraising, sorting and cataloguing archive collections
- Experience in using software to create online catalogues and collection management software
- Knowledge of national and international archival standards
- Ability to work independently
- Experience of working in a team, preferably within an archive service
- Experience in supervising volunteers
- Excellent communication skills
- Good organisational skills
- A methodological approach and attention to detail
- Effective research methodologies
- Experience of working in an archive, gallery, museum or library environment
- An interest in collections management

**DESIRABLE**
- A good understanding of the specific needs of queer heritage
- An understanding of inte