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Accounts Payable Assistant

5 months ago

Camden, United Kingdom The Francis Crick Institute Full time

**The Accounts Payable Assistant role**:
The position of **Accounts Payable Assistant** is a key role in the Accounts Payable team, part of the Finance Operations and Control team.

The role has a strong focus on customer service and on building strong relationships with colleagues in the Science and other Operations teams through excellent communication, working collaboratively to resolve queries effectively and efficiently.

**Responsibilities of our Accounts Payable Assistant**:
These include but are not limited to:

- Registering high volumes of purchase invoices (2000-2,500 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.
- Reviewing of staff expense claims in line with the organisation’s Travel & Expenses Policy.
- Checking and registering non-staff expense claims for payment and processing one-time payments.
- Reconciliation of accounts to supplier statements.
- Providing first line support for all Accounts Payable queries, ensuring timely resolution and communication.
- Prepare BACS payments and ensure all remittance advice documents are sent out correctly, that rejections are dealt with, and that items on hold are followed up.
- Set up of new suppliers in Workday including associated validation checks.
- Ensuring suppliers are paid within terms.
- Following up on missing purchase order goods receipts and pro-actively pursuing other issues causing invoice payment delays.
- Building and maintaining strong relationships with purchasers across the organisation.
- Support the Accounts Payable Supervisor in the overall achievement of team objectives.
- Highlight system and control weaknesses and identify reporting and process improvements.
- Ongoing review of Aged Creditors, highlighting and clearing old balances as required.
- Providing ad-hoc support to the Finance team.

**Skills and experience we are looking for in our Accounts Payable Assistant**:

- Experience of working in a Purchase Ledger function, with a proven track record in a similar, high volume processing role.
- Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally.
- Ability to work accurately with attention to detail, multi-task and meet tight deadlines. Good organisational and problem-solving skills.
- A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role.
- Highly IT literate with sound MS Office skills.
- High standard of integrity, confidentiality and discretion.

**Closing date**: 17th March 2023, 23.59

If you feel you have the skills and experience to become our **Accounts Payable Assistant,**please click ‘apply’ today, we’d love to hear from you