Medical Administrator

Job Title: Medical Administrator
**Reports To: Clinical Admin Manager**

**Job Summary**:
To provide administrative support and services to all members of the Practice team.

Note that the tasks undertaken by this team will change over time.

Job responsibilities:
**Daily duties**
- Process out of hours reports, alerting the GPs of any deaths
- Process reports coming in from NHS111
- Accept any patient deductions and amendments and resolve any registration queries.
- Monitor the Laboratory Links to ensure they have been actioned by a GP, file bowel cancer screening results & SARS results, code and file cytology results.
- Scan all incoming paper or electronic clinical letters, coding or adding medications as set out in the Clinical Admin/File Direct protocol and workflowing to the GP if appropriate.
- Follow the Death Protocol on receipt of any death notifications, ensuring these are actioned as high priority
- Check any Summary Care Records from the previous day and send details to the Spine where applicable
- Action any tasks in Workflow Manager
- Read coding
- Chronic Disease Management
- Searches
- Blue scripts
- Stock ordering
- Insurance Reports/Copies of records requests
- Protocols
- Administrative support
- IT support

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Health & Safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, the Practice Health & Safety Manual, and the practice Infection Control policy and published procedures. This will include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting of health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role and completing the daily cleaning ticklist
- Undertaking periodic infection control training (minimum annually)
- Reporting potential risks identified

**Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional Development**:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

**Quality**:
The post-holder will strive to maintain quality within the practice, and will:

- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
- Work effectively with individuals in other agencies to meet patients’ needs
- Effectively manage own time, workload, and resources

**Communication**:
The post-h