Procurement Specialist

7 months ago

Bristol, United Kingdom DAC Beachcroft Full time

Job Introduction
**DACBeachcroft **has an exciting opportunity for a driven, personable individual to join our Facilities Management team as a **Procurement Specialist **on a 3-6 month fixed-term contract. This role is full-time and hybrid based out of our Bristol office.

The Procurement Specialist will help deliver optimum value for money across the business by providing procurement and administrative support to the Head of Procurement and Procurement team.

Main Responsibilities
**_ Procurement & Tender Management_**
- Validate and consider stakeholder business needs. Compile, and source market information, and assist in analysing markets and assessing risk to inform procurement planning and sourcing decisions
- Explaining procurement processes and requirements to those responsible for business unit spend. Influencing them to adopt best practice, given the complexity of procurement and the time-pressured working environment
- Keeping up to date with procurement policy, processes and legislation and building knowledge of the business and supplier markets, given the rate of change in these areas
- To work with all departments to ensure that procurement is involved in all purchases to meet best value for money and evaluate all options available, including both revenue and capital spend
- To rationalise and thereby to reduce the number of ad-hoc and special purchases
- Ensure an effective, timely, and consistent provision of administrative support is provided
- Provide and co-ordinate all Procurement related administrative duties across Procurement which may include, arranging meetings, taking notes, preparing agendas etc
- Assist some teams with purchases and order enquiries
- Ensure purchases are properly approved in terms of published authority levels and purchases are raised using the electronic purchase-to-pay system
- Respond, manage and co-ordinate on a day to day basis, queries in relation to contracting and tendering exercises and any other specific projects and to deal appropriately with responses, including use of the e-tendering system and other technology.

**_Contract Management_**
- Monitor contract management processes to ensure they are open, transparent, and competitive, and that contract performance is effective
- Identify and evaluate existing contracts
- Assisting with the completion of contracts as required.
- Conduct and assist with commercial management activity as part of the holistic contract management process
- Administering supplier contracts
- Assisting in the implementation of supplier contracts
- Provide the client with key information on service contracts and timely data to inform Performance Indicators and ensure that a record of contract prices and details for each tender. This information must be kept accurate, up to date and maintained.
- Support budget holders to effectively performance manage their suppliers

**_Operational Management_**
- Promote the image of Procurement through the adoption of effective communications and internal representation.
- Resolves complaints and answers enquiries promptly
- To regularly meet with the team as a group to discuss operational and general business matters
- To maintain clear records and ensure all procurement documentation is up to date and organised.
- Ensure that corporate policies and procedures with reference to equal opportunities, health and safety, customer care and other corporate initiatives are fully complied within all procurement areas, regularly reviewed and corrective action taken as necessary.
- Implement the process for obtaining customer feedback on the performance of
- Procurement and identify areas for improvement for consideration to improve performance.
- Assisting in the development of internal procedures and documentation
- To drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary.

**_Supplier Relationship Management_**
- Engage, motivate, and challenge providers to optimise delivery of goods and services
- Identify sources of value through the supplier relationship
- To build strong relationships with suppliers, ensuring service level agreements, contracts and negotiations are in place to provide quality, efficiency, performance, and cost effectiveness

**_Procurement Risk Management_**
- Identify, mitigate, and escalate procurement risks to enable the organisation to meet its obligations and maximise business opportunities
- Escalate procurement and contract management issues where required
- Identify and evaluate key risks at a contractual level for straightforward arrangements and seek input from other functions as appropriate (e.g. finance, legal etc.)

**_Procurement Systems Management_**
- To ensure that unit costs accurately reflect current pricing and that the

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