Senior Administrator

Acorn by Synergie is recruiting on behalf of a public sector client for a Senior Administrator to work within the Estates department.

Overview of role
- To provide comprehensive administrative support to members of the Estates Team, ensuring at all times the efficient and effective functioning of the Estates Department and provide excellent customer focused engagement.
- To provide administrative support on specific projects within the Estates Team liaising directly with the Facilities Manager and Head of Estates and Facilities Management.

Duties Include:

- To provide confidential, effective, and efficient administrative support to the Head of Estates and Facilities Management and Facilities Manager.
- To provide day to day support and respond to enquiries in relation to the Estates/Facilities
- To administer the reporting of faults and general maintenance requests
- To arrange meetings and make appointments
- To take minutes of meetings and transcribe them into formal minutes or action notes, as required.
- To produce a wide variety of documents such as reports, presentations and spreadsheets, and other supplementary administrative services, such as photocopying, faxing, shredding, opening, logging and distribution of mail, establishing shared folders and formatting documents.
- Raising of job requisitions via the Oracle system and process invoices for payment promptly and accurately as they come in from contractors, landlords, utility, and insurance companies.
- To undertake any other duties deemed appropriate which is commensurate with the grade.

Essential
- 5GCSE grades or equivalent, or equivalent experience.
- Experience of working in an administrative environment, including co-ordinating diaries/rotas, and allocating tasks, as well as dealing with queries.
- Good telephone manner and customer care/service skills.
- Excellent communication skills.
- Advanced keyboard / word processing skills.
- Familiar with Microsoft Office packages.

This role can be based in Cwmbran, Swansea or Carmarthen.

Hours of work:
Monday to Friday 37.5 hours

Rate of pay:
£10.42 - £11.45 per hour

Acorn by Synergie acts as an employment business for the supply of temporary workers.