Policy and Public Affairs Coordinator

1 month ago

Cambridge, United Kingdom Crooton Full time

**Job title**:Policy and Public Affairs Coordinator

**Salary**:£23,793 per annum + fantastic benefits

**Location**:Hybrid with some travel to the London office

**Hours**:36 hours per week Monday - Friday

**Contract type**:Permanent - Full-Time

We’re proud to be working with the world’s largest and most influential professional body for construction management and leadership.

You will provide comprehensive and efficient secretarial and administrative support to the policy team and associated policy committees at a UK and Global level. Liaising both internally and externally with committee members, to oversee a range of activities including organising committee meetings, preparing and distributing papers to members, and supporting general administrative activities.

**Key responsibilities and duties to include**:

- Provide secretariat and administrative support to the Board and Advisory Panels
- Maintain efficient electronic records of meetings, actions and relevant papers, suggesting improvements and developing administrative systems where appropriate
- Provide feedback to the team on the work of the policy committees and monitor relevant actions that need taking forward
- Support the policy team in organising and collating CIOB’s responses to consultation documents when required
- Provide general administrative support to policy team colleagues (in UK, Ireland and globally) for projects, initiatives, and events such as parliamentary receptions and policy roundtables
- Work with the communications and digital teams to promote policy and committee activity
- Arrange and coordinate meetings for members of the committees on a regular quarterly basis
- Manage all room bookings, conference call arrangements, catering requirements, and travel and accommodation arrangements for meeting attendees.
- Oversee the coordination of all agendas and papers for meetings, ensuring these are distributed in a timely manner.

The above list is not an exhaustive list, and you may be required to carry out other activities/duties as and when required.

**What will I need?**
- Strong administrative experience, preferably in a policy setting
- Experience providing committee or working group support and minute taking.
- Ability to prepare reports and correspondence (including audio typing).
- Excellent written and oral communication skills for personnel at all levels of the business, with a high standard of attention to detail in published material.
- Excellent organisational and time management skills with the ability to prioritise a busy workload and manage changing priorities.
- Proficient in all Microsoft software (Word, Excel, Outlook and PowerPoint), with knowledge of MS teams software preferred.

**Benefits to include**:

- Private Medical Insurance + Life Assurance
- Generous Holidays + Additional day off for your Birthday + ‘Length of Service Anniversary’ Day off (every 5 years of service)
- Excellent learning and development opportunities

**Job Reference: CTNPO4194**

**Job Types**: Full-time, Permanent

**Salary**: £23,793.00 per year

**Benefits**:

- Company pension
- Work from home

Work Location: In person

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