Payroll & HR Administrator

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**Job Title**: Payroll/HR Administrator

**Hours**: 40 per week; Monday to Thursday 09.00-17.00, Friday 08.00-16.00

**Location**: Office based in Tredegar, South Wales

**Salary**: Competitive, depending on experience

**Responsible to**: HR Manager/Executive Assistant

**Main purpose of job**:
Reporting to HR Manager/Executive Assistant, the Payroll/HR Administrator carries out the day-to-day duties of the payroll and expenses function for circa 130 heads and supports the HR function with administrative duties. The role will require regular communication with other departments and work closely with the Finance team.

**Qualifications required**:
Ideally AAT Payroll or equivalent, qualified by experience also considered

**Experience required**:
**Essential skills**:

- Discretion, trust and confidentiality
- Excellent communication and interpersonal skills
- Excellent problem-solving skills
- IT literate with strong working knowledge of Microsoft packages
- Self-starter, able to work independently and affect change.
- Understanding of pension and auto-enrolment
- Attention to Detail
- Mathematical Aptitude
- Organisational Skills
- Time Management
- Understanding of Tax Regulations

**Key personal attributes**:

- Honesty and integrity
- Ambition and drive to succeed.
- Dependability and reliability
- Flexibility and willingness to work collaboratively.
- Committed to professionalism and continuous improvement

**Desirable skills / experience**:

- Data Analysis, pulling data from system, use of pivot tables, Vlookups formulas.
- Experience of implementing necessary regulatory changes within an equivalent payroll software
- Experience in using payroll software (Equator is used by Frontier)
- Experience in a HR role and/or with HR administrative activities

**Main tasks**:
**Payroll**:

- Process payroll accurately and efficiently, including calculations for hours worked, overtime, bonuses, and deductions.
- Maintain payroll records and ensure compliance with relevant regulations and legislation.
- Assist with resolving payroll discrepancies and answering employee queries.
- Issue and setup clocking cards for employees. Monitor/clear clock in card errors.
- Liaise with IT consultants on any new regulatory processes.
- Send Payroll reports to Finance for review and final payment.
- Process employee expense claims, payments, and post journals.
- KPIs - Attendance, Sickness, Overtime.
- Make monthly pension and AOE payments.
- Reconcile Payroll clearing and associated control accounts monthly.
- Prepare journals to post payroll for the month.
- Payroll cost analysis and reconciliation.
- US payroll - downloading reports, posting journals.
- DE payroll - posting journals, sending out payslips.

**Other Finance duties**
- Company/Private cars - keep all information up to date.
- Submit P11Ds
- Update mileage rates on expenses portal in line with HMRC.
- Update pay rates.
- Setup shift patterns.

**HR**:

- Collaborate closely with the HR team to ensure seamless coordination between payroll and other HR functions, providing administrative support as required.
- Support with onboarding new employees, including data entry, diary management for induction processes, issuing contracts, chasing paperwork and obtaining references.
- Process sickness and absence paperwork, to include Fit Notes and Return to Work Interviews.
- Issue monthly Bradford Factor reporting and ensure timely submission of Absence Management meeting reports from Line Managers.
- Headcount reporting.
- KPI - Absence and lost days.
- Work with the HR Administrator to optimise the functionality of the Equator system.
- Support with event planning and delivery.
- Support with HR and ESG initiatives as required.
- Support with drafting and issuing communications.
- Other related continues improvement activities as required.
- _______

**Benefits**:

- Competitive salary
- Defined contribution pension scheme (matched employer contribution of 5%)
- Perkbox membership, plus 50 flexi points per month (worth £5)
- Paid rest breaks (average 50 minutes per day over 5 days) pro rata
- Discounts at local gym
- Free on-site parking
- Company workwear available free of charge (but not mandatory)
- Free mortgage advice through our Mercer Marsh partners

**Holidays**
- 25 days annual leave plus public holidays
- Defined shut down period between Christmas & New Year

**Wellbeing**
- Cashplan (Medicash) with access to GP, support services and annual capped amounts towards healthcare
- Employee Assistance Programme (Health Assured) for employee and immediate family
- Funded company social events (at least twice a year)
- Large, well equipped comfortable rest area (Copa) with free access to hot & cold drinks, bread for toast and other condiments
- Secure outside rest area
- Access to Mental Health First Aid team (and resources through Pulse and Perkbox)

**ESG**
- Car sharing incentives (e.g. winter car check, summer mini-valet)
- On site Electrical Veh