Accounts Assistant

Join our team at the Roe Park Resort, where you can be part of creating unforgettable experiences in one of Northern Ireland's top golf and spa resorts, nestled in the breathtaking Roe Valley Country Park.

Be a part of our commitment to providing guests with the perfect blend of luxury, tranquillity, and exceptional service.

We have an exciting opportunity for a **Accounts Assistant **to join our team

**Job purpose**:
To assist in providing accounting and administrative support to the Finance Department by preparing lodgements, invoices, payments etc. To be thorough, accurate and honest with good bookkeeping skills. To assist in all duties as required.

**About The Role**

**TASKS, DUTIES AND RESPONSIBILITIES**
- Collects all deposit envelopes from drop safes and prepares the daily deposit in a timely and accurate manner
- Removes contents of drop safe and sets timer
- Counts and attaches a total to envelope
- Enters total of drops on the banking spreadsheet and ensures that this balances with physical takings
- Prepares due back to Front Office after checking cashier report
- Provides variances giving breakdown of differences
- Prepares all deposits for banking on a daily basis
- Inspects all cheques received to ensure that they have been filled out correctly
- Prepares lodgement bags for collection
- Files all banking documentation in a safe and secure location
- Issues floats to other departments as needed
- Draws up contract for new cashiers prior to issuing floats
- Performs float checks on all floats on a regular basis
- Verifies floats to contracts when money is returned
- Voids contracts when all money is returned
- Oversees the Petty cash payments
- Ensures petty cash vouchers are filled out in accordance with the Resort’s policies and procedures
- Performs regular checks on the Petty Cash Float
- Prepares the petty cash cheque for signature
- Ensures that adequate coinage is present to meet the needs of other departments
- Provides payments to casual
- Enters casual requests onto spreadsheet to provide weekly figure of expenditure in each department
- Prepares an invoice as backup for petty cash payment
- Prepares money in separate envelopes giving details of department, date and amount to be paid
- Maintains bank cash books and petty cash book
- Enters all cheques into the relevant cash book
- Checks manual cheque file for backup to provide details for coding and VAT breakdown
- Reconciles cash book
- Inputs coding onto journal and makes sure it balances with cashbook
- Inputs journal onto Accounts IQ
- Enters petty cash receipts into petty cash book
- Gives breakdown of VAT before coding
- Balances petty cash book to cheque issued
- Enters details onto journal and posts to Accounts IQ
- Maintains Credit card reconciliations and debtors
- Prepare sales invoices
- Ensures payments are received within a timely manner
- Issues debtors’ statements
- Controlling credit and chasing debt
- Provides support to the Finance Department
- Performs basic office tasks, such as filing, answering phones etc
- Can work efficiently and accurately in a professional manner

SECURITY, HEALTH AND SAFETY
- Ensures that all potential and real hazards are reported and reduced immediately
- Fully understands the hotel’s fire and emergency procedures
- Applies hotel regulations, adhering to existing laws and regulations for safety
- Anticipates possible and probable hazards and conditions and either corrects them or takes action to prevent them from happening
- Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct

MISCELLANEOUS
- Attends meetings and training required by Financial Controller
- Assists colleagues to perform similar or related jobs when necessary
- Accepts flexible work schedule necessary for uninterrupted service to hotel guests
- Ensures guest satisfaction by attending to their requests and enquiries courteously and efficiently
- Maintains own working area, and materials clean, tidy and in good shape; reports defective materials and equipment to the Financial Controller
- Assists other departments when required
- Carries out additional duties not listed to suit the business demands
- Continuously seeks to endeavour and improve own knowledge of the job function
- Is well updated on and possesses solid knowledge of the following:

- Hotel fire and emergency procedures
- Hotel health and safety policies and procedures
- Hotel standards of operation and departmental procedures

**Required Criteria**
- Good telephone manner
- Positive attitude and proactive approach to work
- Has the ability to work as part of a team and use own initiative
- Ability to work with individuals across departments and liaise with external customers and contacts
- Organisational skills and the ability to prioritise a varied workload
- Strong interpersonal skills - friendly, confident, outgoing
- NVQ Level 2 Administration
- Computer literate with an aptitude for numbers