Accounts Assistant

6 months ago

Exeter, United Kingdom The Exploding Bakery Full time

**Job description**

**Overview**:
We are currently seeking a detail-oriented and organized individual to join our team as an Accounts Assistant. In this role, you will be instrumental in supporting our financial operations, ensuring precision in financial transactions and records. Your responsibilities will encompass providing essential support to our finance department, contributing to the seamless execution of day-to-day activities. Additionally, you will directly assist the Head of Finance, handling office administration duties, basic accounting tasks, and taking ownership of purchase and sales ledgers. Your role will extend to aiding in month-end processes and addressing customer inquiries pertaining to invoices and other accounting matters. This is a full-time position.

**Key Responsibilities**:

- Financial Records**:Assist in maintaining accurate financial records and documentation.
**- Process Supplier Invoices**: Efficiently handle the processing of supplier invoices, payment preparations, ensuring accuracy and compliance with established procedures.
**- Cross-Reference Invoices**: Thoroughly cross-reference invoices with supplier terms and charges to verify consistency and identify any discrepancies.
**- Manage Invoice Queries**: Effectively manage internal and external invoice queries for debtors and creditors, providing timely and accurate responses to resolve issues promptly.
**- Credit Control**: Implement credit control measures and proactively chase outstanding debts to maintain healthy cash flow and minimize financial risks.
**- Ledger Maintenance**: Maintain and reconcile the company’s purchase and sales ledgers, ensuring completeness and accuracy of financial records.
**- Meet Monthly Deadlines**: Demonstrate the capability to adhere to monthly deadlines consistently, ensuring timely completion of tasks such as month-end financial processes, invoice processing, and ledger reconciliations.
**- Communication Management**: Monitor daily communications and promptly address any queries or concerns, fostering positive relationships with stakeholders.
**- Utilize Financial Tools**: Utilize spreadsheets and QuickBooks to perform various financial tasks efficiently and accurately.
**- Supplier Price Negotiation**: Collaborate with suppliers to negotiate prices and terms, striving to secure favourable agreements that align with company objectives.
**- Basic Administrative Duties**: Assist with basic administrative tasks to support the smooth functioning of the finance department and overall operations.
**- Ad Hoc Support**: Provide assistance to the Head of Finance as needed, undertaking ad hoc duties and projects to support departmental objectives and initiatives.
**- Assist with Month-End Financial Closing**: Collaborate with the finance team to facilitate month-end financial closing processes, including but not limited to, preparing necessary reports, reconciling accounts, and ensuring accurate recording of transactions to meet established deadlines.
**- Confidentiality**:Uphold confidentiality and integrity in handling sensitive financial information.

**Qualifications**:

- AAT Level 2 minimum
- Proven experience working in a similar role as an Accounts Assistant or related position
- Strong knowledge of accounting principles and practices
- Proficient in using accounting software such as QuickBooks, Sage or Xero and Excel
- Excellent attention to detail and accuracy in data entry tasks
- Strong organizational skills with the ability to prioritize tasks effectively
- Good communication skills, both verbal and written
- Ability to work independently as well as collaborate with a team

**Job Type: Part-Time to Full-Time**

Part Time Hours:

- 8h00 - 16h00
- 4 Days per week with potential to increase to 5 days per week based on workload.
- Monday to Thursday (Office Based)

**Work Location**:

- Office based - Marsh Barton

**Salary**:

- £ 12.50 per hour

**Benefits**
**- **On-site parking
- Discretionary annual bonus
- Cycle to work scheme
- Employee discount

**Experience**:

- Accounting: 2 years (preferred)

Work Location: In person

**Job Type**: Part-time

Pay: £12.50 per hour

Expected hours: 32 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking

Supplemental pay types:

- Bonus scheme

**Experience**:

- Accounting: 2 years (preferred)

Work Location: In person

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