Senior Finance Officer

2 weeks ago

London, United Kingdom Polka Theatre Full time

**About Polka Theatre**

Polka is a pioneering national theatre for children based in Wimbledon, South West London. The first UK venue to be created exclusively for young audiences, we celebrated our 40th anniversary in 2019. We are one of just a handful of dedicated children’s venues in the UK. Presenting a year-round programme of new work made at Polka, visiting shows, and Creative Learning activities for 0-12 year olds, we continue to pioneer developments in children’s theatre, nurture artistic talent in the sector, and maintain an international reputation while serving local communities.

Polka is a charity and Arts Council England National Portfolio Organisation. Our mission is to empower children to navigate their world through inspirational theatre and creative experiences. Over 100,000 people visit us each year and a further 18,000+ take part in creative learning and community activities. We involve children at every stage of the creative process and lead the way in Early Years theatre for under 6s together with our academic collaborators and the EU-funded small size network.

**This is the role for you, if you**:

- Are a numbers orientated person, an expert at Excel and love using accounting software, ideally QuickBooks Online.
- Are currently training for an accountancy qualification or already have one (or similar demonstrable experience).
- Communicate well with colleagues and are passionate about improving efficiency of internal processes.

This is an exciting time join Polka Theatre’s busy and ambitious team, in our role of **Senior Finance Officer**, to develop experience and knowledge of all the financial processes and the reporting required for an audited limited company operating in the not-for-profit sector that runs a venue, including a café and shop, produces shows and workshops in house, tours shows and workshops, and has an off-site set building facility.

We want to help people achieve their potential while working at Polka. We prioritise our mental health and the culture of working at Polka by having regular team days to share and learn from each other and a range of social events. We invest in our people through training opportunities which help us learn and understand more about working together.

**What would you be doing?**
You will play an important role in controlling the finances of the company, responsible for recording the expenditures and income of the day-to-day business activities and the accurate administration of the weekly and monthly payrolls. You will take ownership of these areas, providing a high-quality finance service to internal and external stakeholders, and suggest and lead process improvements as appropriate. You will also support the Head of Finance and Administration with accounting projects in response to the dynamic nature of the business and the business environment that we are in.

This is an excellent chance to develop experience and knowledge of all the financial processes and the reporting required for an audited limited company operating in the not-for-profit sector that runs a venue, including a café and shop, produces shows and workshops in house, tours shows and workshops, and has an off-site set building facility.

Your job description includes learning and taking responsibility for:
Finance
- Be the main administrator for the charge cards. This involves: helping and liaising with staff members to prepare their returns using our charge card platform; expense claims and project cash advances to ensure correct submission and input to Quickbooks; Regular reconciliation to ensure we stay on track with departmental card and cash spend.
- Follow up in a timely manner for any missing authorisation and receipts.
- Collate supplier invoices and authorisations digitally for input and weekly and monthly payment runs.
- Create sales invoices from authorised requests and record payments received; chase outstanding customers.
- Record daily ticket, event and other sales and reconcile control accounts weekly.
- Prepare bank reconciliations weekly and investigate unreconciled items.
- Identify where to improve processes, smoothing new software changes and making all processes more timely, more efficient and paperless.
- Be able and willing to provide cover in periods of absence for Head of Finance and Administration.
- Assist with the preparation of the quarterly and annual VAT return using partial exemption method.
- Identify potential improvements and suggest ways in which both the Purchase Ledger and Sales Ledger processing could be more efficient, and help the Head of Finance and Administration to action changes.

Payroll and Petty Cash
- Set up and run company payroll processing from templates ensuring all standing data is correct when production payrolls are set up.
- Co-ordinate with other team members to ensure timely, accurate and complete payroll processing each week.
- Prepare payroll information for visitor services (including café staff)

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