Team Assistant

3 weeks ago


London, United Kingdom Ferrovial Full time

**Team Assistant**

**Location: Chiswick Business Park**

**Key Responsibilities**:

- Managing diaries for team members.
- Meeting coordination - face to face, video & audio. Taking minutes, following up on action points.
- Creating itineraries and booking travel for business trips. Obtaining quotations for flights, accommodation, etc. and making travel arrangements.
- Monthly management of travel and expenses
- Preparation of presentations and documents for team
- Create and circulate agendas for team meetings
- Obtain quotes for ad hoc business expenditure as required
- Liaise with external suppliers to ensure continual supply of services
- Events - assist with coordination and support on the day
- Adhering to all compliance and code of ethics policies

**Skills and Competence**:

- Ability to plan and prioritise work effectively and meet deadlines and a proactive approach
- Strong attention to detail
- Advanced Microsoft Office skills
- A flexible attitude and ability to multi-task
- Excellent written, verbal and interpersonal communication skills
- Ability to liaise effectively and build relationships with both internal and external stakeholders
- Discretion and a proven ability to handle confidential and sensitive information
- Previous working experience in a relevant role.
- Fluency in Spanish (Desirable)
- Experience of working in an international organisation (desirable)

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion. We see the value in providing equal opportunities to all employees. Flexible working arrangements will be considered.

We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills

**Job Types**: Apprenticeship, Full-time

Schedule:

- Monday to Friday

Work Location: One location



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