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Temporary Personal Assistant/admin

4 months ago

Preston, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Personal Assistant/Admin**
**Reference no: Lancashire RQ764198**
**Pay Rate: £11.47 per hour PAYE**
**Key Responsibilities**:

- Select and comply with appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Senior Members.
- Servicing of meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes/notes when requested/where necessary.
- Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
- Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision.
- Ensuring the highest levels of confidentiality and impartiality when dealing with elected members from all parties. This includes when senior officers interact with elected members.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:

- 4 GCSEs Grades A-C or equivalent (including English and Maths), or appropriate administrative or professional qualification.
- BTEC National or NVQ level 3, or equivalent professional experience.

**Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Experience of working as a member of a team to deliver measurable outcomes.
- Experience of diary management for senior Elected Members or Senior Officers of an organisation.
- Experience of planning and organise tasks that must be achieved by specific deadlines.
- Experience of supporting meetings, including preparation of agendas and minutes.
- Experience of maintaining records and filing systems.

**Skills & Abilities**:

- Good organisational skills, including the ability to perform and prioritise multiple tasks seamlessly with good attention to detail.
- Ability to co-ordinate all aspects of diary management.
- Good knowledge of council services and the way the council operates and relevant working systems, equipment and/or IT software, plus an awareness of council policies and services related to the role.
- Good interpersonal skills and the ability to build relationships with stakeholders including staff, politicians, directors, and external partners.
- The ability to work as part of a team of Personal Assistants that support Senior Members in their day-to-day activities including regular dialogue to ensure cover is maintained.
- ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- **Please refer to the Role Requirements section above - your CV must address the requirements listed.**

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Lancashire RQ764198**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.