Administration Assistant with Responsibility for

1 month ago


Grimsby, United Kingdom Ormiston South Parade Academy Full time

Job Reference #
- EDV/2023/OSPA/73234
- Location
- Grimsby, Lincolnshire, DN31 1TU
- Contract Type
- Permanent
- Contract Term
- Full-Time
- Salary
- £20,058.00 - £22,918.00 Annually (Actual)
- Closing Date
- Midnight, 1st Jan 2024
- Start Date
- TBC
- Positions Available 1
- Interview Date(s) 5th January 2024

**About this Role**:
**Role - Administration** Assistant with responsibility for Admissions**

**Academy - **Ormiston South Parade Academy**

**Hours - **37 hours per week, 40 weeks (term-time plus 2)**

**(8.00am to 4.30pm Monday to Thursday, 8.00am to 4.00pm Friday)**

**Salary - **£20,058 to £22,918 actual, depending on experience**

**Advert closes midnight 1st January**

**Interview date 5th January**

**Purpose of the role**

Overall purpose of the post is to provide clerical, administrative and reception cover support to the school. The post holder will be responsible for the admission of children to the academy from Pre-school through to Year 6, administrative and receptionist duties - promoting a welcoming environment, promoting and supporting effective communication with school and parents, promoting and supporting effective day-to-day organisation within school.

**Administration**
- Complete Admissions and Leavers for the Academy, including Early Years Headcount and Census
- Provide administrative support including filing, archiving, word processing and IT based tasks including knowledge of various ICT packages and the operation of office equipment.
- Process forms and returns including those to outside agencies.
- May be the first point of contact for sick pupils and liaise with parents/carers/staff.
- May organise meetings and take notes/minutes at meetings.
- Place bookings for meeting rooms.
- Support with first aid emergencies as appropriate.
- Assist with reprographics when required.
Being part of the team involved with managing and maintaining the Academy database.
- Commitment to safeguarding in line with our Child Protection and Safeguarding Policy.

**Resources**
- Monitor and manage stocks and supplies as directed.
- Contribute to the planning and development of administrative procedures and systems.
- Knowledge of and adherence to school administrative systems, policies and procedures.
- Team involvement.
- May demonstrate administrative duties to new or less experienced staff.
- Building professional relationships.
- Communicates with other school staff and teachers, senior leadership team, pupils, parents / carers, suppliers, visitors.
- Record keeping and information management.
- Maintain and updating of records and systems.
- Problem solving and decision making.
- Makes decisions about own administrative work. Decision-making is short term; more complex decisions are referred to senior staff.
- Knowledge, skills and experience
- Knowledge for implementing a range of administrative procedures, including IT packages and systems. Knowledge and skills equivalent to national qualifications level 3 or equivalent experience.
- IT and keyboard skills.

**Physical demands and working conditions**
- Normal physical effort with a mixture of sitting, walking and carrying minor loads.
- Work normally carried out in an office environment.

**Flexibility Clause**

As a term of your employment you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description.

**P**erformance Management**

Participating in the Academy’s arrangements for performance management, professional development and the Academy’s arrangements for quality assurance and internal verification

**Variation Clause**

This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes. This procedure will be conducted by the Principal/Manager in consultation with the postholder. In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to the job description following consultation.

**Fluency in English**

The post is covered by Part 7 of the immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

**Context**

All staff are part of a whole Academy team. Each individual is required to support the values and ethos of the Academy and Academy priorities as defined in the Academy Improvement Plan. This will mean focusing on the needs of colleagues, parents and students and being flexible in a busy pressurised environment.

**DBS**

An enhanced disclosure and barring check will be a requirement for this post



  • Grimsby, United Kingdom With You Full time

    Job Description Do you thrive in a busy environment, having a wide range of different adminstration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. With You is all about working with our clients to find the right path for them to get back to where they want to be and you will be joining a...


  • Grimsby, United Kingdom Hays Specialist Recruitment Limited Full time

    Administrative Assistant Grimsby £23,000-£25,000 Full time **Your new company** You will be working for a manufacturing firm as an administrative assistant within their accounts team. This role is full time and permanent. **Your new role** You will work alongside the 2 staff within the accounts team to support them in the administration for the team....


  • Grimsby, United Kingdom We Are With You Full time

    Job summary Do you thrive in a busy environment, having a wide range of different administration tasks to juggle and lots of different people to meet and support? If so, then this could be the role for you. Main duties of the job Working in a fast paced environment, the successful candidate will work with a small team of clinical...


  • Grimsby, United Kingdom Wilton Studios Full time

    '''Duties''' - Assist in all aspects of the busy Bathroom & Tile showroom - Meet and greet customers and assist them in a friendly and professional manner - Answer and direct phone calls in a polite and professional manner - Provide administrative support to ensure efficient operation of the office - Perform clerical duties, such as filing, photocopying, and...


  • Grimsby, United Kingdom We Are With You Full time

    Job summary We are looking for someone to provide comprehensive, efficient administrative support to the service. As a large part of the role will be based front of house within the Cleethorpes & Grimsby office, we are particularly interested in hearing from applicants who have good people skills, are not easily flustered when challenged and feel...


  • Grimsby, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    Job summary To provide a flexible and efficient administrative service to the Imaging (X-Ray, CT, MRI & Ultrasound), departments by working within the Administration Team- this post is mostly Reception duties. The proposed start date for this post is 1 September 2024 to enable training to take place ready for go live of the CDC in October 2024. ...

  • Administrator

    1 day ago


    Grimsby, United Kingdom Navigo Health and Social Care CIC Full time

    To provide a secretarial, administrative and clerical support service to Medical and Clinical Teams within Young Minds Matter, CAMHS Service Navigo. Support the day to day running of an exciting new project. The post-holder will be responsible for maintaining up to date knowledge on Navigo policies, process and procedures and working within these at all...

  • Administrator

    1 month ago


    Grimsby, United Kingdom Chase and Holland Recruitment Ltd Full time

    **Administrator - Grimsby - £20,250 + Great Benefits** **Chase & Holland are thrilled to be working closely with a well-established group who are UK leaders in their specialist sector. They are currently looking for a confident and organised Personal Assistant to join their bright and dynamic team in orderto provide secretarial and administrative...

  • Administrator

    1 day ago


    Grimsby, United Kingdom HCRG Care Group Full time

    Job Introduction Join our fantastic Sexual Health team as an Administrator at our Stirling Medical Centre, Grimsby. To support the Administration Manager in delivering a consistent and co-ordinated approach to the operational management of Sexual Health service. Undertaking full reception and administrative duties across our Northern Lincolnshire Sexual...


  • Grimsby, United Kingdom Dairy Lincs Full time

    **Position: Operations Administrator** The Operations Administrator is responsible for the day-to-day operations of the Operations Department. This position will be responsible for assisting the Operations Manager with daily tasks and projects. This position will also be responsible for assisting with the day-to-day operations of the Dairy Lincs...


  • Grimsby, United Kingdom We Are With You Full time

    If you have an NVQ Level 2 or 3 in Health & Social care (or equivalent) and are looking for a busy and rewarding Healthcare Assistant role where you make a real difference to those recovering from substance misuse, why don't you come and join our amazing team! Please note, this is a **casual** role with varying hours each week to suit the needs of the...


  • Grimsby, United Kingdom Centre4 Full time

    **A unique and outstanding Community Hub** **Centre4 **was established in 1995 to support the ongoing regeneration of Grimsby and North East Lincolnshire. Our modern, Wootton Road Community Hub puts an array of activities and services at your fingertips, whether you are looking to squeeze in a workout at our Community Gym, reduce your weekly shopping bills...

  • Nursery Assistant

    3 days ago


    Grimsby, United Kingdom Vision for Education Full time

    Nursery Assistant Grimsby, North East Lincolnshire £13.07 per hour (salary is depending on experience and/or qualifications and will be discussed at registration) Summer 24 **About the role**: **About the role**: The ideal Nursery Assistant will have; - Level 2/3 in Early Years Childcare or equivalent (essential) - Previous experience working in an Early...


  • Grimsby, United Kingdom IRIS Full time

    **Client Payroll Administrator / Assistant / Executivex10** **Salary: Competitive + Benefits** **Location: Grimsby / Remote - depending on role** **Permanent, Full time** **Employment to Start on 9thJanuary 2023** **The Vacancy** We have a number of fantastic opportunities fortrainees andexperienced Payroll professionals to join our Dataplan Client...


  • Grimsby, United Kingdom Vision for Education Full time

    Vision for Education are looking for a full time Trainee Teaching Assistant to work within a variety of SEN schools across North Lincolnshire. **About the role**: The role of a Teaching Assistant is vital in the day-to-day running of schools. The best Teaching Assistants have excellent communication skills and are able to build positive relationships with...


  • Grimsby, United Kingdom Northern Lincolnshire & Goole NHS Foundation Trust Full time

    We currently have a part - time vacancy within our Occupational Health Department. We are seeking a person to undertake a range of clerical duties in line with the job description. previous experience in an administrative office environment, with good computer and keyboard skills are essential. The post holder must have excellent organisational and...


  • Grimsby, United Kingdom ProAmpac Grimsby Ltd Full time

    ProAmpac Grimsby Ltd, part of a fast growing international packaging manufacturing group, a key supplier of flexible packaging to all major British food retailers, is continuing to grow and is looking for a Repro Administrator to join the team. Applicants will be responsible for assisting the Pre-Production Manager and Supervisor. The role is the...

  • Data Officer

    5 days ago


    Grimsby, United Kingdom With You Full time

    Job Description Our service in North East Lincolnshire - Grimsby are recruiting for an experienced Data Officer. If you are looking to join a forward thinking, values-driven charity, we’d love to hear from you. Please Note: There will be a two stage interview process. This will include a one hour Excel based data task to assess your data skill...


  • Grimsby, United Kingdom UTILITIES AND FIBRE NETWORK LTD Full time

    **About us** UTILITIES AND FIBER NETWORK is a business based Grimsby. We are professional, agile and innovative. Our work environment includes: - Modern office setting - Growth opportunities - Lively atmosphere - On-the-job training We're looking for a professional to assist our team in creating and maintaining office documents, tracking contracts and...

  • Payroll Administrator

    2 months ago


    Grimsby, United Kingdom Appoint Consulting Ltd Full time

    Our client is a well-established, accountancy firm, providing quality accountancy and payroll services to a variety of clients. Due to growth, they are looking for a Payroll Administrator to join their Grimsby team. **Responsibilities for the perfect Payroll Administrator**: - Process and manage payroll for employees accurately and in a timely manner -...