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Payroll Administrator

4 months ago

Chichester, United Kingdom Apuldram Centre Full time

The Apuldram Centre is a local and independent charity based near Chichester, West Sussex. We are a registered charity (801169) and Company Limited by Guarantee (2343730). Our Supported Living Service is registered with the Care Quality Commission (CQC)

Our connection with providing support to Chichester residents is long standing; we provide over 2,000 hours of support activity per week through the services that we offer (daycare, community hub and supported living) to enable 139 adults with learning disabilities to maximise their independence.

**Our Values**

Maximise independence, dignity, choice and achievement, leading towards an independent lifestyle.

Caring and Customer-Centred - the people we support are central to everything we do

Excellence - we strive to be excellent in all that we do

Safe - we ensure the safety of our people and environment

Respect - we communicate effectively and respect the opinions of others and use their feedback to inform our development

Innovation & Quality - we embrace change and have a can do approach

The Apuldram Centre was established at Common Farm in 1989 and is a Registered Charity. Inaugural founders, many of whom were parents of adults with learning disabilities, were committed to offering a meaningful experience to working-age adults, primarily based around horticulture activities. Many others have played their part and continue to do so, in Apuldram’s history, no matter how large or small their contribution.

The main site was originally a dairy farm and leased from West Sussex County Council. The site is now owned and managed by the charity; redevelopment of the original farm buildings has created a thriving environment for the Day Centre, main offices, public access shop and café, along with supported living accommodation.

Over the years we have continued to evolve to ensure that we are responsive to the needs of the people that we support; developing Supported Living and Community services.

**Job Purpose**

Provide an effective and efficient Excel payroll administrative service to the Organisation ensuring compliance with policies, procedures and HR best practice.

**Payroll Administration**:
1. Analyse staff rotas on Microsoft Excel to calculate hours worked, holiday, sickness and other payments due using existing formulas, but have appropriate skill to develop new formulas when necessary.

2. Prepare all documentation for employees relating to contract and salary changes, maternity and other types of leave in line with current legislation and Organisation policies.

3. Ensure accurate maintenance of payroll records to provide management information including absence, timekeeping, and staff turnover.

4. Deal with staff queries on policies or procedures and act as the first point of contact for all payroll related matters.

5. Working closely with HR to onboard new team members and maintain records.

6. Liaise with external payroll bureau to ensure accurate gross to net payment calculation and final payroll outputs.

7. Ensure compliance with GDPR and maintain confidentiality of employee information and Organisation’s data.

**Personal Accountability**:
1. Act professionally and work co-operatively as a member of a staff team and contribute to a culture of open communication to include constructive feedback for self and colleagues.

2. Pro-active ownership of all tasks to ensure efficient running of payroll administration.

**Project Work**:
1. Undertake ad-hoc projects as directed by Line Manager from time to time.

**Additional Requirements**:
1. Attend all training courses as directed by Line Manager and be responsible for maintaining and improving own knowledge and skills through experience and training.

2. Adhere to Apuldram’s Policies and Procedures.

3. Willingness to work flexibly in order to meet the needs of the service.

4. Undertake any other duties that reasonably fall within the scope of the job role as and when required to ensure the safe and smooth running of the Service.

5. Comply with all health and safety policies and procedures and protect the health, safety and wellbeing of customers, trainees and colleagues.

**Person Specification**:

- **Essential**:_

Good general standard of education to GCSE Grade C or equivalent.

2-3 years payroll experience

High level of Excel knowledge and the ability to calculate gross pay, holiday and sickness entitlements using Excel

Demonstrable experience with HR procedures relating to payroll and knowledge of general HR policies.

Professional telephone manner, ability to respond to queries and to initiate contact. Good interpersonal skills

Ability to work unsupervised and to use own initiative. Well organised with demonstrable experience of task prioritisation, accuracy and effective time management.

Commitment to continuous learning, training and professional development

Friendly and engaging personality

Strong customer service skills

Can-do attitude

Able to work flexibly
- **