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Administration Assistant

4 months ago

Doncaster, United Kingdom Kingfisher Primary Academy Full time

CASTLE PRIMARY ACADEMY

**CANDIDATE PACK**

Open Letter from our Principal

Thank you for your interest in this role within our school.

We are a small and friendly, family school who believe in giving children the best possible education and care so that they make a successful start on their learning journey.

You would be joining the school at an exciting stage in our development as we make the journey towards excellence. We are a small but highly committed staff who are looking for an enthusiastic and creative teacher to join our team.

The school is situated in the community of Conisbrough on the outskirts of Doncaster and benefits from good working relationships with parents and enthusiastic children.

I look forward to meeting you.

**Ann-Marie Mason**

**Executive Principal at Castle Academy**

We can offer you:

- Enthusiastic and caring children who are keen to learn._
- An opportunity to be part of an inspiring team that plays a central role in the broad and diverse community it serves._
- An opportunity to make a difference to the lives of the young people and families in Doncaster._
- Commitment to your continuing professional learning and career development._
- A hardworking team who are committed to promoting high achievement across the curriculum and school._
- A good humoured, industrious, highly skilled and enthusiastic staff team._
- Supportive and effective leadership._
- Access to the Teacher’s Pension Scheme and our Employee Assistant Programme._
- Astrea Academy Trust is fully committed to being diverse and inclusive workforce where together we can embrace each other’s unique individuality, background and heritage. We believe that by reflecting and representing the communities and people we serve, we will better and further the life chances of our pupils._

JOB TITLE:
Administration Assistant

REPORTING TO:
Office Manager

SALARY RANGE:
Grade 5, SCP4 which is £21,189

ACTUAL SALARY IF PRO RATA:
£9856.52

CONTRACT TYPE:
Permanent, term time

WORKING PATTERN:
20hr per week Term time only

Role Description
Purpose General
- To provide administrative, clerical and routine financial support to the Academy Team. **Operate relevant equipment/complex ICT packages.**

Key Accountabilities **Monitor and manage stock, cataloguing resources and undertaking audits as required.**
- Perform reception and telephone duties to provide courteous advice, information and help to staff, pupils, parents and visitors to **Assist with marketing and promotion of the Academy. the Academy**:

- Forms relations with visitors and pupils to provide advice, information, instruction and resolve
- Provide routine administrative duties e.g. confidential typing, arrange diary, provide refreshments issues that arise

Main Duties and Responsibilities **To undertake any other duties and responsibilities as may be determined.**

Organisation **To undertake any necessary courses or training as appropriate for the post.**
- Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
- Undertake student services duties, dealing with student enquiries.
- Assist with student first aid/welfare duties, looking after sick students, liaising with parents/staff etc.
- Contacts pupils and parents in matters relating to educational records or enquiries
- Deal with complex reception/visitor etc. matters.
- Organise Academy trips/events etc.

Administration
- Undertake typing and word-processing and complex IT based tasks.
- Provide administrative and organisational support to other staff.
- Monitor attendance registers
- Prepare lunch registers and reports for the kitchen
- Process, format and assemble documents records, information and data sensitively. To support other Astrea Academy Trust schools when required.
- Maintain the academy database (MIS system) The Postholder’s duties must be carried out in compliance with the Trust’s policies and procedures, including child protection procedures and the Council’s Equal Opportunities Policy, Information
- Issuing communications to colleagues, students, guardians and other stakeholders Security Policies, Financial Regulations and Standing Orders, the Health and Safety at Work Act

(1974) and the subsequent health and safety legislation.
- Assist in arranging Academy trips, makes and confirms booking, collects and records contributions

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the
- Adding and removing pupils from roll Postholder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.
- Assists in arranging after school clubs, confirming places and contributions This job description will be reviewed annually, as part of the school’s annual appraisal procedures for

Person Specification

Experience Skills and Knowledge
- Working in a busy office environment in an administrative capacity **Ability to forge positi