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Personal Assistant

4 months ago

Kensington and Chelsea, United Kingdom Jamstack Labs Full time

**Job Title**: Personal Assistant (Family PA)

**Location**: London, UK

**Start Date**: Immediate

**About the Role**:
**Why work for us**:

- Enhance Your Skills: The diverse range of responsibilities in this role will enable you to develop and refine various skills, preparing you for future professional opportunities.
- Positive Work Environment: We are committed to fostering open communication and providing a supportive work environment that encourages growth and development.
- We are polite yet demanding; we have high expectations and value excellence in everything we do. If this is your modus operandi as well, please do apply.

**Key Responsibilities**:

- Manage personal and professional schedules, including arranging appointments and meetings, and ensuring smooth daily operations.
- Perform personal errands, such as shopping, delivery and returns, gift purchasing, and dry-cleaning pick-up and drop-off.
- Book and coordinate travel arrangements, including flights, accommodations, and transportation for both business and leisure trips.
- Manage household staff, including cleaners, maintenance personnel, and others ensuring all needs are met to the highest standard.
- Manage the care and daily routines of two dogs, including grooming, daily walks, occasionally house sitting and organising veterinary appointments.
- Handle confidential information with discretion, maintaining the highest level of trust and confidentiality.
- Administrative tasks, book-keeping, organising files and general admin.
- Undertake ad-hoc tasks and projects as required.
- Take initiative on your account to bring order to busy work/life schedules.
- Assisting with the planning and coordination of personal and professional events such as parties, fundraisers, conferences, and meetings.
- Oversee personal finances, pay bills, manage investments, and liaise with financial advisors and accountants.
- Scheduling and managing healthcare appointments, ensuring medications are stocked and taken as prescribed, and coordinating with healthcare professionals and insurance providers as needed.
- Overseeing home maintenance projects, purchase of property, following up with solicitors and agents, coordinating with contractors, and ensuring home insurance, utility bills, etc., are up to date.

**Requirements**:

- Proven experience as a personal assistant or similar role.
- Excellent organisational and time management skills, with the ability to multitask and prioritise tasks effectively.
- Strong communication and interpersonal skills, both written and verbal.
- Polite with a positive attitude to life.
- Proficiency in using office software, such as Microsoft Office Suite, Google Workspace, and project management tools.
- A valid driver's license.
- A love for dogs and experience in managing their care and wellbeing.
- Ability to work independently, as well as collaboratively within a team environment.
- High level of attention to detail and the ability to maintain strict confidentiality.
- Take initiative on your account to bring order to busy work/life schedules.

**Bonus Points**:

- Someone with a background or hobbies in the creative industry (e.g graphic design, interior design, fashion or photography)
- Someone with a background in administrative fields (legal knowledge, paralegal, accounting/book keeping, etc)

**Work Schedule**:

- Monday to Friday: 10am - 6pm
- Flexibility to work outside standard business hours, as needed.
- Some Work from home

**How to Apply**:
**Job Types**: Full-time, Temporary contract, Fixed term contract, Freelance
Contract length: 6 months

**Salary**: £32,966.00-£35,598.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Kensington and Chelsea: reliably commute or plan to relocate before starting work (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person

Expected start date: 14/08/2023