Senior Crewing Coordinator

**COMPANY OVERVIEW**

Film-Ocean a Stapem Group Company is a Global ROV contractor providing subsea inspection and technical support to the Oil and Gas and renewable energy industries. Our unique offering enables clients to improve the reliability and operational efficiency of their subsea operations, reducing risk and cost while improving safety and performance.

Film-Ocean is the ideal place for talented individuals to work in new custom-built facilities, to learn and develop their careers. We will support individual's continual professional development in line with their personal and career aspirations.

We provide a competitive remunerations package with a friendly and open team environment, making Film
- Ocean a great place to work. We are always interested in hearing from driven and enthusiastic people who want to be part of a fast-growing specialist subsea Company.

**ROLE SUMMARY**

The Senior Crewing Coordinator is responsible for supporting the project team with crew planning and execution of all personnel logistics relating to crew assignments, encompassing all aspects of the mobilisation and demobilisation for personnel working in conjunction with HR and Operations team. Assisting in various other tasks to ensure that the crewing function runs smoothly and efficiently. Key duties and responsibilities to include, but are not limited to:

- Act as primary focal point for allocated project crew, vessel management, clients and operations team regarding mobilisation, de-mobilisations and crew changes
- Manning assigned projects with competent, certificated and medically fit personnel in accordance with Company and client specific requirements
- Liaising with Head of HR and the Operations team for scheduling and facilitation of crew changes
- Manage UK/global travel arrangements and in-country personnel logístical requirements
- Focal point for travel providers, coordinate accommodation, travel and organise any other logístical requirements for project personnel. Ensuring the best and most cost-effective travel options are selected so that commercial margins for mob/demob fees are achieved
- Track and record comprehensive and accurate offshore personnel movements for projects on the BMS Crew Planner and Crew Forecast spreadsheet, recording accurate crew changes, crew availability and any uplifts
- Support the project team with cost tracker accuracy and finance with accurate payroll information
- Prepare project assignment conditions, travel letters and any other travel or project information
- Raising purchase orders and validating costs
- Validate and approve offshore personnel timesheets and expense claims, recording expense claims on the BMS for project approval. Dealing with any associated payroll queries and re-directing queries as necessary
- Maintain all offshore personnel records and certification on the BMS, ensuring all necessary documentation is available and valid, conduct competence validation checks
- When required, provide support with agency offshore recruitment activities, sourcing suitable personnel
- Record offshore personnel holiday’s or leave requirements in the BMS
- Order, log and arrange delivery (if necessary) of PPE requirements for offshore personnel
- Attend and minute weekly crewing meeting and other project meetings as required
- Providing administration support for training, development and competencies for offshore personnel
- Ensure project documents and vessel briefs are kept updated
- Support with the development and operation of the BMS Offshore Personnel module and crew planners
- Supporting project specific work and new initiatives across the business
- Suggest improvements on areas the crewing team can operate more efficiency
- Participate in out of hours on-call rota and participate in the department and emergency on-call response rota
- Undertake any other office duties as the Company may reasonably require.

**QUALIFICATIONS/EXPERIENCE**
- At least 5 years’ experience in a crewing role
- Knowledge of the ROV Industry (preferred)
- Knowledge of crewing software
- Proficient with Microsoft Office
- Environmental training general awareness
- Safety training general awareness.

**Job Types**: Full-time, Permanent

**Salary**: £33,000.00-£36,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- 8 hour shift
- Flexitime

Supplemental pay types:

- Bonus scheme

**Experience**:

- crewing: 5 years (required)

Work Location: In person

Application deadline: 19/05/2023

Flextime