Senior Administrator

**Are you passionate about making a positive impact in the lives of others? If so, we are seeking an exceptional Senior Administrator to join our team and contribute to the success of our facility.**:

- Service Area
- Scotland Services
- Geographical Location
- Alford, Aberdeenshire
- Status
- Full-time
- Contract Type
- Permanent
- Total Salary Pro-Rata
- £24,250
- Posted Date
- 15/04/2024
- Closing Date
- 03/05/2024
- Vacancy Reference Number
- 3235
- Documents
- Senior Admin Role Profile March 2024.doc
- Recruitment Pack - Senior Admin Rae House.pdf
(PDF, 8988.3kb)

As Senior Administrator you will lead the support team functions within the new Alford Residential Service. Managing all administrative functions to e**nsure the smooth running of the day-to-day administration and finance processes** for the service.

**The Role**:
**Download the Role Profile and Recruitment pack for detailed information**:

- Oversee all administrative tasks to ensure they are carried out smoothly. This includes tasks such as maintaining records, managing correspondence, scheduling appointments, and handling inquiries.
- Take charge of financial processes including, invoicing, and financial reporting. Ensure compliance with financial policies and procedures.
- Assist in administrative duties related to the Housing and Dayhab services in Aberdeen City.
- Play a key role in the implementation of the new residential service in Alford. This includes setting up administrative systems, coordinating with suppliers, and ensuring all necessary resources are in place for a successful launch.
- Ensure that all administrative and financial processes adhere to relevant regulations, policies, and standards. This includes data protection laws, financial regulations, and organisational policies.
- This is not your average desk based admin role, our Therapeutic Community rehabs can be fast-paced, agile places to work with a variety of tasks and responsibilities in a busy team
- Line management of Administrator (1)

**Your Rewards**:

- Generous annual leave (25 days, rising yearly + bank holidays), benefits package, and continuous training opportunities
- Access to employee assistance programs and wellbeing activities
- The chance to be part of a collaborative team dedicated to making a difference
- Potential relocation package if you are not in the area - get in touch to discuss

**About You**:

- Previous experience in an admin role
- Proficient in Microsoft Word, Excel, Outlook
- Familiar database and financial systems
- Strong numeric skills with the ability to manage financial processes such as managing funding of placements, banking of payments, personal allowances and petty cash.
- Experience of line management or supervisory roles (desirable)

**The Service**:
***:
**About Phoenix Futures**:
Join a legacy of over 50 years in providing rehabilitation services. At Phoenix Futures, we're committed to rebuilding capacity in the residential rehab sector across England and Scotland. Your dedication will contribute to our mission of delivering hope and transformation to individuals and families affected by addiction. We believe in being the best, we are passionate about recovery, and we value our history.

Read more about our history and guiding principles on our website here

We want you to feel comfortable to be your best during the** interview process,** so that you can get to know Phoenix and we can get to know you. If shortlisted, you will be contacted for a digital interview and short skills exercise on the 6th, 8th or 10th of May and will be provided all details about the assessment process. If successful, we will also arrange to meet you face to face.