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Commercial Property Assistant

7 months ago

Frodsham, United Kingdom Rowlinson's Solicitors Full time

**Job Advert: Legal Assistant, Commercial Property**

**Location**: Sutton Weaver

**Salary**: Dependent on Experience

**Benefits**:Company Pension Scheme, Hybrid Working available, WellbeingPackages, Reward and Recognition Scheme, Life Insurance Scheme, Free Office Parking and a Great Team Environment

**Required qualifications, skills and experience**
- Excellent IT skills
- Excellent communication skills both verbal and written
- Preferably previous experience as a Commercial Property Assistant or experience of working in another professional office

**The Opportunity**

We are currently seeking a Commercial Property Assistant to join our team at Rowlinson’s. We are a Solicitors firm with a modern outlook and pride ourselves on our level of service given to our clients. This role would be a great fit for someone who is ambitious, hardworking and who is keen to develop their conveyancing experience.

The primary role of an Assistant is to provide direct support to enable the Fee Earner to operate efficiently. This will include but will not be limited to the main responsibilities listed below. The Commercial Property Assistant is also expected to use a high degree of self-management and initiative.

**Main responsibilities**
- Opening new files and issue new clients with Client Care Letters, Terms and Conditions etc.
- Preparing correspondence and documents through audio typing and word processing
- Commissioning searches, obtain Legal Indemnity Policies and request documentation from the Land Registry
- Arranging for all copying to be carried out and if Reception are not able to do so, undertake the task in person
- Making appointments, arrange meetings and to maintain an up-to-date diary for their Fee Earner
- Attending to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
- Accurately preparing all invoices and completion statements for submission to the Accounts Department and sending to clients
- Correctly recording all funds that are remitted and received by completing posting slips and set files up for completion
- Prepare all mail and enclosures for posting
- Keeping the Practice Management System and all file inlay sheets up to date throughout the course of the transaction
- Administer filing; This will include daily filing and also the archiving, storage and retrieval of client files in accordance with the detailed procedures
- Provide support to other assistants and Reception as and when required
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development
- Ensure confidentiality of all the firms and client’s documentation and information
- Comply with the Solicitor’s Accounts Rules and the Rules on the Professional Conduct of Solicitors or other professional body (if applicable)
- Comply with the requirements of the Lexcel and Conveyancing Quality Scheme accreditation and the protocols contained within

**Our Values**

**Forward Thinking**:We encourage thoughtful, creative and inspirational ideas from our team and clients to ensure that we continue to perform and excel.

**Integrity**: We make responsible decisions based on professional standards; each of us responsible for our actions and results.

**Passion**:We care about what we do, whether it be the clients we work with, our employees or our community.

**Togetherness**:We deliver better results when we work together and support each other. At Rowlinsons we have an inclusive team who all work collaboratively.

**Knowledge**:We have a team who are experts in their roles are continuously learning to ensure we are up to date with key legislative changes and developments.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme
- Sick pay
- Work from home

Schedule:

- Monday to Friday
- No weekends

Work Location: In person