School Business Officer

2 weeks ago

Rayleigh, United Kingdom South Essex Alliance Multi-Academy Trust Full time

**School Business Officer Job Description**

**Scale Range**: Pro rata £26,357 - £28,900 (depending on experience)

**Part Time**: 41 weeks per year, 37 hours per week

**Purpose of the Role**:To promote the highest standards of business ethos and support the work of the central leadership team, Trust Finance Manager and Headteacher in planning, developing, and delivering the business management functions of the school. You will be responsible for managing financial resources, premises and marketing activities of the school. You will also provide vital personal assistance to the head teacher.

The post holder would not be a member of the senior leadership team but will have line manager responsibilities.

**Responsibilities**:

- Work with the central team to plan, develop, design and monitor systems and procedures to support these business functions.
- Support the Chief Operating Officer and Headteacher to prepare budgets.
- To be responsible for monitoring income and expenditure and support the

Trust Finance Manager to produce regular financial reports as required by the Trust.
- Manage earmarked funding to ensure that such funds are properly received and recorded.
- Liaise with pupil premium and PE leads re: funding strategy.
- Work alongside the Trusts finance team to manage the school’s resources always ensuring best value.
- Support the Chief Operating Officer to ensure compliance with financial procedures and regulations at the school.
- Monitor contracts and services on behalf of the school and escalate to the

Trust Business Manager and Headteacher as appropriate.
- Prepare and submit bids for funding from outside agencies under the direction of the Chief Operating Officer.
- Promote and extend the use of the school site as a method of generating income.
- Support the senior leadership team to manage change in accordance with the School Improvement Plan and other strategic plans.
- Contribute to the development of business management related policies.
- To produce termly reports for and attend Local school Board meetings.
- To lead the school administration function.
- To line manage the catering and mid-day staff.
- Contribute to the development of training and mentoring systems for business admin staff.
- To prepare and post payroll journals and carry out payroll reconciliation monthly.
- To oversee the correct ordering and invoicing procedures for the school.
- To prepare the BACs payments on behalf of the school.
- To prepare monthly workbooks detailing reconciliation of control accounts.
- To support the site manager in compiling the asset management plan and fixed

asset register for the school.
- To be responsible for procurement processes in schools ensuring adequate quotes are received and tender processes are followed.
- Oversee the development, production and maintenance of the school’s marketing material, website, parental communication and publications.
- Ensure delivery of the school’s marketing and communication strategies.
- To be responsible for ensuring that risk assessments are prepared and monitored including Off Site visits.
- Support the Trust Business Manager, Site Manager and Headteacher to formulate and monitor a comprehensive disaster and recovery plan.
- Support the Headteacher and Site Manager to ensure a safe working environment within the school.
- To implement and follow all policies and procedures, including giving due regard to the school’s equal opportunity policy and GDPR regulations.
- To keep abreast of current legislation and developments in relation to education and attend training where appropriate.
- To carry out any duties of a similar nature and responsibility level as directed by the Chief Operating Officer or the Headteacher from time to time.

**Job Types**: Part-time, Permanent
Part-time hours: 37 per week

**Salary**: £26,357.00-£28,900.00 per year

**Benefits**:

- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 17/03/2023

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