Office Admin

3 weeks ago

Basingstoke, United Kingdom DISConsulting IT Ltd Full time

**About Us**:
At DISConsulting IT, we are a dynamic and thriving IT service provider dedicated to serving small and medium-sized enterprises, charities, and non-profit organisations. With our expertise, we build, monitor, and manage a diverse range of networks across the UK, delivering top-notch IT and Telecom services. Our commitment to quality products and reliable service has earned us the trust of hundreds of clients, helping them achieve success through their IT infrastructure. As we continue to grow, we are seeking an exceptional individual to join our team as an Office Admin, contributing to an exciting restructure.

**Work Environment**:
In our company, we foster a relaxed and supportive atmosphere that encourages personal and professional growth. We believe in providing on-the-job training, allowing you to expand your skills and knowledge while working in a collaborative team environment.

As our Office Admin, you will play a vital role in providing valuable support to our management team. Your responsibilities will include:

- Administration Support: Assist the management team with various administrative tasks, ensuring efficient operations across the business.
- Accurate Data Entry: Enter information into our system databases with meticulous attention to detail, maintaining data integrity.
- Holiday Scheduling and Management: Coordinate and manage employee holiday schedules, ensuring adequate coverage and smooth workflow.
- Basic HR Duties: Support HR functions such as employee onboarding, maintaining personnel records, and facilitating internal communications.
- Supplier Liaison: Communicate and collaborate with suppliers, ensuring timely delivery of goods and services.
- Travel and Accommodation: Organise travel arrangements and accommodation for team members, making their journeys seamless.
- Reports and Analysis: Identify relevant data, analyze information, and generate reports to assist in decision-making and process improvement.
- Goods Management: Manage inbound and outbound goods to customers and suppliers, maintaining accurate records and ensuring timely deliveries.
- Bookkeeping Assistance: Provide support in bookkeeping tasks, including data entry, reconciliations, and invoice processing.
- Procurement Assistance: Assist with procurement activities, such as sourcing suppliers, obtaining quotes, and maintaining purchase records.
- Customer Contracts and Data: Contribute to the documentation of customer contracts and data, ensuring accuracy and compliance.
- Policy and Procedure Creation: Collaborate with the team in developing and documenting company policies and procedures for efficient operations.
- Office Supplies Inventory: Manage the inventory of office supplies and goods, ensuring availability and optimizing procurement.

**Requirements**:
To excel in this role, you should possess the following qualifications and skills:

- Ability to Work Under Pressure: Demonstrated ability to work effectively and prioritize tasks in a fast-paced environment.
- Proven Experience: Previous experience in a similar administrative role, showcasing your competence and adaptability.
- Strong IT Skills: Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, enabling you to handle various tasks efficiently.
- Interpersonal and Customer Skills: Excellent interpersonal skills and a customer-focused mindset to provide exceptional service.
- Proficient English: Strong spoken and written English skills, allowing you to communicate effectively with colleagues and stakeholders.
- Continual Improvement Ethos: An eagerness to learn, grow, and improve your skills, embracing a culture of continuous development.
- Attention to Detail: Meticulous attention to detail, ensuring accuracy and precision in all administrative tasks.
- Self-Management and Initiative: Ability to work independently, take initiative, and manage your own tasks effectively.
- Organisational Skills: Strong organisational skills to multitask and prioritize responsibilities, maintaining a smooth workflow.
- Confident Communicator: A confident and professional communication style, both in-person and over the phone.

**Location and Travel**:
This position will be based at our Basingstoke office, located in RG24. You will enjoy the convenience of free onsite parking, making your daily commute hassle-free.

**Job Type and Schedule**:
This is a full-time, permanent position, with work scheduled from Monday to Friday - 30 hours per week.

**Salary**:
**Benefits**:
In addition to your salary, we offer the following benefits:

- Company pension
- Free onsite parking

If you are passionate about contributing to a growing company, thrive in a supportive environment, and are eager to take on diverse administrative responsibilities, we would love to hear from you. Consider joining our team and be part of our exciting journey towards excellence in IT services

Please note: This job requires in-person work at our Basingstoke office.

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