Receptionist

3 weeks ago

Leeds, United Kingdom Ministry of Justice Full time

**Receptionist - Yorkshire and the Humber Probation Service - Leeds - 72039**
**£19,087 - £23,182**
**Leeds**:
**This role will involve some late night and weekend working.**

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential
- The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical Qualifications**

**Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

**Qualifications**

**Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the competency level of ECDL

**Hours of Work (Unsocial Hours) Allowances**

Additional payments are made for working unsocial hours.

**Salary**:
£19,087 - £23,182

**Additional Information**:
**Working Arrangements & Further Information**

Standard working hours are

  • Receptionist

    1 month ago

    Leeds, United Kingdom Express Bi Folding Doors Full time

    Express Bi Folding Doors are excited to recruit for a receptionist in our flagship Leeds showroom on a permanent basis. **Receptionist Key Responsibilities**: - Meeting and Greeting customers and clients - Taking and organising deliveries - Ad-hoc admin when required - Answering the telephone and fielding calls - Keeping the reception area and showroom...

  • Receptionist

    1 month ago

    Leeds, United Kingdom Hair Growth Centre Leeds Full time

    Job Overview: We are seeking a professional and friendly Receptionist to join our team. As the first point of contact for our company, the Receptionist plays a crucial role in providing excellent customer service and administrative support. **Duties**: - Greet and welcome guests in a friendly and professional manner - Answer and direct phone calls...

  • Receptionist

    4 weeks ago

    Leeds, United Kingdom Cobalt Recruitment Full time

    Location: Leeds, Leeds - Sector: Administrative Support - Job type: Permanent - Salary: £25000.00 - £30000.00 per annum - Job ref: JN -012023-78925_1675183214 - Published: 31 January 2023 - Expiry date: 01 April 2023 **Receptionist** **Leeds** **£25,000 - £30,000** My client are a leading property development company who are looking for a...

  • Receptionist

    1 month ago

    Leeds, United Kingdom Page Personnel Full time

    Immediate Start - Endless opportunities for progression **About Our Client**: My client are a UK leading independent law firm that have just opened their 3rd office in Leeds City Centre! Due to recent successes, they are looking to appoint a Receptionist to join their growing company. My client are reputable for their great working environment and endless...

  • Receptionist

    1 month ago

    Leeds, United Kingdom Express Bi Folding Doors Full time

    **Receptionist Key Responsibilities**: - Meeting and Greeting customers and clients - Taking and organising deliveries - Ad-hoc admin when required - Answering the telephone and fielding calls - Keeping the reception area and showroom clean and tidy at all times **Receptionist Key Skills /Experience**: - Highly organised - Excellent oral and written...

  • Receptionist

    1 month ago

    Leeds, United Kingdom Page Personnel - UK Full time

    Immediate Start - Endless opportunities for progression **About Our Client**: My client are a UK leading independent law firm that have just opened their 3rd office in Leeds City Centre! Due to recent successes, they are looking to appoint a Receptionist to join their growing company. My client are reputable for their great working environment and endless...

  • Receptionist

    1 day ago

    Leeds, United Kingdom Hooray Recruitment Full time

    **Are you friendly, professional and highly organised individual? Do you have experience as a receptionist and looking for the next step in your career? Are you someone who thrives interacting with customers and clients?** **Yes? Great, get in touch we may just have the perfect opportunity for you!** Our client is a UK wide financial services company are...

  • Receptionist

    1 day ago

    Leeds, United Kingdom PDSA Full time

    **Pets and people at the heart of what we do.** **About the Role**: We are looking for a Receptionist who will deliver an excellent standard of customer service by communicating sympathetically and courteously with our PDSA clients. Working on the hospital’s busy reception, our Receptionists are responsible for processing clients who attend the hospital,...

  • Receptionist - Part Time

    1 month ago

    Leeds, United Kingdom Gibson Hollyhomes Full time

    **Receptionist - Part Time** **Leeds City Centre** **£21,000 (pro-rata)** **As a Receptionist your duties will include**: - Ensure the Reception area is maintained to a high standard throughout the day - Meet and greet all visitors and clients - Answer all incoming calls and directing them to the necessary contacts - Handle all incoming post and...

  • Receptionist

    4 weeks ago

    Leeds, United Kingdom Yorkshire Orthodontics Full time

    **An exciting opportunity has become available at Yorkshire Orthodontics.** **We are looking for a Part time Receptionist to join our friendly team at our high profile,** **fully digital, state of the art private Orthodontic practice in Otley.** **Experience in dentistry would be preferred but is not essential as full training will be given. If you are...

  • Receptionist

    2 days ago

    Leeds, United Kingdom Bupa Care Homes Full time

    Requisition Title : Receptionist Job Number: ELM00YQ Elmwood 3 Wetherby Road Oakwood Leeds LS8 2JU Salary Amount £10.45 **Receptionist** **Elmwood Care Home, 3 Wetherby Road, Oakwood, Leeds LS8 2JU** It’s the small things that can often make the biggest difference. At Bupa Care Homes, we know it's our privilege to care for people - supporting them...

  • Front of House/receptionist

    1 month ago

    Leeds, United Kingdom Gibson Hollyhomes Full time

    **Front of House/Receptionist** **Leeds City Centre** **£23,000 - £26,000** **As a Front of House/Receptionist your duties will include**: - Assist the Office Manager in the day to day running of the office - Manage meeting room booking requests, providing refreshments where necessary - Assist with setting up of onsite events - Managing the day-to-day...

  • Campus Receptionist

    2 weeks ago

    Leeds, United Kingdom Ulster University Full time

    Campus Receptionist Role : Campus Receptionist Department:  Estate Services Grade:   3- £24,050 per annum Responsible to : Facilities Services Manager Campus:   Belfast   (Full-Time/Permanent)   Job Purpose To provide a professional, welcoming and knowledgeable reception service to all students, staff and visitors to Ulster...

  • Medical Receptionist

    1 month ago

    Leeds, United Kingdom Clinical Employment Services Ltd Full time

    **Qualifications**: USE OF SYSTEM ONE AND HAVE PREVIOUS EXPERIENCE AS A RECEPTIONIST **Responsibilities**: - Greet and check-in patients in a friendly and professional manner - Schedule and confirm appointments for patients - Answer phone calls and respond to inquiries or direct calls to the appropriate staff member - Maintain patient records and update...

  • Medical Receptionist

    1 month ago

    Leeds, United Kingdom Collingham Church View Surgery Full time

    Thorner Surgery LS14 3DX are recruiting for a part time Medical Receptionist to work alongside our dispensing team at our branch site inThorner. Shifts will be 8.15-12..00 Monday to Friday. 20 hours per week. The telpehones system goes over at 8.30am Previous experience as a Medical Receptionist or NHS experience is desirable but not essential. Duties to...

  • Receptionist

    1 month ago

    Leeds, United Kingdom Samara Group Limited Full time

    Job Title: Hotel/Apartment Receptionist Location: Mansio Suites, 117 The Headrow, Leeds We are currently seeking a highly motivated and experienced Receptionist to join our team at the prestigious Mansio Suites in Leeds. As a Receptionist, you will play a vital role in ensuring our guests and tenants have a seamless and enjoyable experience from the moment...

  • Head Receptionist

    1 month ago

    Leeds, United Kingdom My dentist Full time

    Welcome patients in person or over the phone, establishing the reason for their visit/call and ensure they are treated in a friendly, courteous and professional manner always communicating information about waiting times Respond to and diffuse issues and any patient complaints Build and nurture great working relationships with the Clinical team Recruit,...

  • Receptionist

    4 weeks ago

    Leeds, United Kingdom Huntress Full time

    My client a market leader in the construction industry is looking for a Receptionist to cover front of house immediately! Mon, Tue, Thurs and Friday 8.30- 5pm Based front of house you will: Meet and greet visitors Book meeting rooms and parking spaces Take calls and messages ad hoc administration Huntress Search Ltd acts as a Recruitment Agency in...

  • Experienced Dental Receptionist

    4 weeks ago

    Leeds, United Kingdom 'the dentist' Full time

    **About the dentist**: Private dental practice in North Leeds, offering routine, advanced and specialist dental care. The practice has recently won Best New Practice 2019, at the Private Dentistry Awards. We are looking for an Experienced Dental Receptionist to join our growing team. This role will come with additional duties to bed discussed at...

  • Receptionist/administrator

    14 hours ago

    Leeds, United Kingdom Elevation Recruitment Group Full time

    **Receptionist Administrator** **Location: Leeds** Elevation Recruitment Group, Business Support Division are working with a leading organisation in Leeds who are dedicated to delivering exceptional services. We are currently seeking a skilled Receptionist Administrator to join the Head Office function. **Benefits**: - Competitive Salary £23,500 - Perk...