Mental Health Law Administrator

3 weeks ago

London, United Kingdom Central and North West London NHS Foundation Trust Full time

An exciting opportunity has arisen to work for the Mental Health Law Department at Central and North West London NHS Foundation Trust, to provide efficient and effective secretarial/administrative support to the Trust Mental Health Law Management Team.

The post-holder will at times be expected to work without immediate supervision in an environment requiring a high level of confidentiality, discretion and tact.

This role allows for remote working from home.

As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

This is an ideal post for someone with excellent administrative, organisational and interpersonal skills wanting to support a large team. The role requires a high degree of initiative and the capability to anticipate management requirements.

Administration is essential as is excellent communication skills, a positive attitude, the ability to digest complex information, and the ability to manage conflicting priorities.

Central and North West London NHS Foundation Trust is one of the largest specialist Mental Health Trusts in England, providing a wide range of mental health and substance misuse services for a population of 1.7 million people across eight London Boroughs. We are a University Teaching Trust with a consistent record of financial stability and an annual turnover of 180 million with a workforce of over 3000 staff.
- To provide comprehensive administrative and secretarial support to the Trust Mental Health Law Management Team and wider Mental Health Law Department including drafting general correspondence and acknowledgement letters.
- To organise & service key meetings within the Department, including the taking, transcribing and circulation of minutes and additional papers.
- To use initiative and judgement in deciphering facts or situations and to determine the appropriate action to be taken when receiving complex queries demonstrating an understanding of the appropriate priority.
- To devise, implement and monitor appropriate administrative systems to support the needs of the Department.
- To lead on and be responsible for the organisation of Associate Hospital Managers Review meetings, to set up panels, manage diaries and the booking system, deal with cancellations of hearings and to provide support to both Associate Hospital Managers and MHL Offices.
- To support local MHL Offices across the Trust during busy periods or to cover periods of annual leave/sickness.
- To be fully conversant with computer packages, promoting good presentation, including word processing, PowerPoint, Outlook and spreadsheets.
- To prioritise and take responsibility for own workload, manage conflicting priorities and work without supervision.
- To deal in a confidential manner with a wide range of documents and issues and to ensure that all data is stored confidentially.
- Any other duties appropriate to grade and post.
- To collect, crosscheck and cost Associate Hospital Managers’ honorariums and other invoices and to follow up any queries arising regarding payments by liaising with Finance and Payroll Departments.
- Undertakes surveys and audits as necessary to own work and create, develop and input statistical information onto spreadsheets and databases.
- To circulate relevant information and resources to different staff groups as appropriate.
- To prepare quarterly reports on Associate Hospital Managers hearings.
- To keep a log of AHM appraisal dates and reminder system to alert management for action.
- To save and record Care Quality Commission Trust responses following visits.
- To keep a record of all Tribunal SLA claims and provide quarterly report.
- To compile legal advice list by liaising with solicitors’ firms and distribute annually.
- To maintain Associate Hospital Managers’ contact list
- To be familiar with current Trust policies and to be aware of the location and accessibility of such policies.
- To assist in the preparation of presentations and various reports on a routine and ad-hoc basis.

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