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HR & Recruitment Administrator

4 months ago

Nottingham, United Kingdom BYG Systems Ltd Full time

**ABOUT THE ROLE**

BYG Systems is regarded as one of the top bespoke digital learning providers in the UK and Europe, having worked on more than 4,000 successful global projects over the course of its 40 years in the business. We are leaders in digital learning technology, developing cutting-edge solutions for some of the biggest companies in the world, including those in the pharmaceuticals, manufacturing, engineering, business services, consumer goods and other industries. Join us as we introduce some of the most exciting new products to the digital learning market as part of our objective to "shape the future of learning."

This role involves taking responsibility for a wide range of HR, Recruitment and general administrative duties. You will be producing employee documents, such as contracts of employment and employment packs, and maintaining database systems to provide accurate information to the management teams and Payroll department. This is an extremely varied role that would suit an individual who thrives in a fast-paced working environment. Central Admin is at the heart of the business, working closely with the Managing Director, his PA and the senior management team to ensure the smooth running of day-to-day operations.

Due to the nature of this role, high levels of discretion and confidentiality must be upheld at all times.

**Responsibilities**

The main duties of this role are to:

- Manage the company's resource and talent planning requirements
- Support the senior managers with the execution of Recruitment and People strategies
- Build and effectively manage recruitment agency relationships, alongside using social media as a source of direct recruitment
- Keep up to date with employment laws and legislative changes to effectively maintain internal policies and procedures
- Generate contracts of employment and various documents for job offer packs
- Carry out new staff inductions and oversee ongoing employee welfare
- Deal with the administration and record keeping for staff development reviews
- Maintain accurate holiday and sickness records and keep the HR database and Recruitment Trackers up to date
- Assist the senior management in disciplinary and grievance matters
- Deal with company travel, building and vehicle maintenance and general procurement. Oversee the upkeep and cleanliness of the building.
- Assist the Events Team in organising company events
- Other administrative duties, as and when required, will include providing support to the Managing Director in the absence of his PA.

**WHAT DO YOU NEED TO BE SUCCESSFUL?**
- Have at least 5 years’ experience working in a high-level HR and Recruitment administration role (ESSENTIAL)
- Have experience within a small-to-medium-sized private sector organisation (ESSENTIAL)
- Be confident, personable and able to easily build rapport with people at all levels
- Have a good understanding of Employment Law and the ability to translate this into workplace best practice
- Deal with people management issues, having a good balance of empathy and impartiality
- Have experience of attracting new hires using a variety of sources, including agencies, recruitment platforms, social media networks and employee referrals
- Have fantastic written and verbal communication skills
- Be proficient in the Microsoft suite, with very strong knowledge and competence using Excel essentials.
- Have experience of managing their own time and workload effectively and meeting targets and deadlines
- Have a high level of flexibility and a positive attitude towards innovation and change
- Have strong attention to detail and high levels of accuracy to be able to work with sensitive data
- Be able to stay calm under pressure
- Operate with absolute confidentiality and discretion at all times

**WHAT'S GREAT ABOUT WORKING WITH BYG SYSTEMS?**

It's a pleasure to work at BYG Systems. We provide our co-workers with competitive, flexible benefits and chances for real career advancement. We appreciate and value every member of our staff because we know that it takes a strong and diverse workforce to maintain the level of success we’ve attained. While we take our work and deliverables seriously, we offer a relaxed work environment and believe in rewarding our employees for their dedication.

We offer benefits such as:

- Annual holiday package
- Career progression opportunities
- Contributory Pension Scheme
- Corporate sick pay
- Subsidy on-site parking
- Company events such as baking days, charity drives, team outings, etc.

Join BYG Systems to take on the challenge and thrill of working for a company where advancement is constant.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Benefits**:

- Company events
- On-site parking
- Sick pay

Ability to commute/relocate:

- Nottingham, NG7 2RQ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- HR and Recruitment Administration: 5 years (required)

Work authorisation: