HR Co-ordinator

3 days ago

Derry, United Kingdom Budget Energy Full time

**Main areas of responsibilities**
HR duties
- Recruitment administration including positing job adverts, arranging interviews, following up correspondence for unsuccessful applicants, issuing employment contracts, arranging medicals, administering online assessments, obtaining references, verifying identity, issuing welcome packs, and ensuring completion of relevant forms by the individual.
- Setting up new employees on the HR systems including Time & Attendance, learning platform and HR & Employee database.
- Maintenance of HR files and personnel records in line with GDPR.
- Updating Sharepoint page with forms and templates as utilised by employees and managers
- Supporting HR team with any ad hoc projects, engagement surveys, training, and development initiatives
- Dealing with internal and external HR queries (telephone and otherwise) in a professional manner and disseminating queries to the appropriate HR team member.
- Supporting the rollout of Employee Wellness and inclusion & diversity initiatives.
- Ad-hoc requirements which may arise within the department from time to time.
- Work as an effective member of the wider Flogas HR team.

Office Co-ordination duties
- Ordering of office supplies and dealing with third party vendors and landlord.
- Ensures buildings are complaint with applicable legislative requirements and appropriate Health and Safety.
- Co-ordinate any office repairs, maintenance or other works required.
- Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
- Review and approve of HR and facilities related invoices and charges
- Act as an onsite Fire Warden and liaise with third parties as required
- Performing ad-hoc and administrative duties as and when appropriate to support the daily running of the business

**Experience**:

- Minimum of 2 years’ experience in a similar HR role.
- Experience of HR systems such as Kronos, SAP Success Factors is desirable.
- Understanding of facilities related services.
- Experience in busy administration, facilities & HR role.
- Intermediate computer skills, including Microsoft office suite.

Education & Qualification:

- A-Levels / Leaving cert or equivalent minimum or on the job experience.
- A CIPD qualification or equivalent is desirable.
- Facilities management training or experience is extremely advantageous.

Role specific (technical) knowledge / skills:

- Excellent organisation and planning skills
- Ability to multi-task and be adaptable and flexible in the role
- Excellent communication skills, team player
- Problem Solving & Initiative
- Confidentiality is essential in this role

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