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Do you have excellent communication skills? Are you an effective team player? If so, then this could be an exciting opportunity for you.

Chivas Brothers Finance Team, based in the centre of Glasgow, is looking for someone to join their busy team for 3 months. Predominately this role will involve processing of all purchase invoices for Chivas Brothers Ltd, from sorting of incoming mail through matching/approval until ready for payment.

In this role, you will be an integral part of a team reporting to the AP Team Leader, with some of your key responsibilities listed below:

- Responsible for all aspects of getting invoices matched or authorised so that they can be entered onto the system. Payment of invoices is outside the scope of this position.
- Receiving, scanning and sorting of incoming mail from suppliers into correct processing routes, promptly
- Logging of invoices in, and operation of, the “Covus” system, ensuring correct supplier code is used and distinguishing properly between invoices and credit notes.
- Routing of invoices for approval via Covus to correct business managers.
- Matching of invoices in purchasing systems against Goods Received and/or Purchase Order records.
- Investigation and resolution of matching exceptions of the above as to quantity and price.
- Ensuring VAT and additional charges on invoices are correctly entered in the system.
- Handle all queries directly with suppliers. Develop relationships with credit control staff at key suppliers.
- Maintain high level of communication with Purchasing, MRP and business managers to enable speedy resolution of invoice queries.
- Ensure invoices for suppliers signed up to The supply chain finance programme are uploaded to Lloyds within 10 days of receiving them in accounts payable.
- Generate self-Billing invoices as per Rota.
- Maintain and take ownership of AP Freight mailbox as per Rota.

Our ideal AP Processor will have:

- Previous accounts or office background, coupled with enthusiasm to learn and develop.
- Previous experience of computerised Windows based accounting systems essential.
- Good communication skills for dealing with suppliers and buyers.
- Ability to process high volumes of transactions in an accurate and controlled manner.
- Competent in operating various invoice processing systems such as, Spirit 1, and E1
- Knowledge of VAT deduction rules, Chivas chart of accounts and authority procedures is required. (Training will be provided.)

Desirable:

- Able to learn new procedures and processes quickly, and adaptable to changes therein.
- Strong team working mindset.

The role requires a ‘can-do’ attitude. You should be proactive and capable of working on your own initiative in a very fast paced environment.

Closing date is 12th May 2023

Job Posting End Date:
2023-05-13

Target Hire Date:
2023-05-15

Target End Date:
2023-08-18