HR Assistant

7 months ago

London, United Kingdom Cleantech People Full time

**What's involved with this role:
**Job Ref: Southwark RQ1182777
Will be working from a list of employee details and checking nationality and passport information. They will have to access SAP and the recruitment system (Talentlink) as they will need to locate the Right to work information for that individual. They will then update a spreadsheet with the correct details on. They may have to upload the information - although that is still to be decided. Have some previous experience of working in a HR dept. They will also need to be computer literate and able to use Excel to a fairly basic level. They need to have good communication skills as they may have to contact the employees to ask for requests for the data if it is missing. They must also have a good eye for detail as they will be checking passport and other Right to work documentation.

Key Responsibilities:

- Arrange all pre-employment checks including right to work checks, various clearances in line with either domestic or international recruitment, ensuring that the details are visible on the HR system.
- Ensure that the hiring manager undertakes the essential recruitment checks listed on the checklist to ensure their right to work in the UK with the relevant Identity document verifications and that these are updated on the HR system.
- Provide support to ensure that the recruitment, selection and testing methods employed meet best practice, the requirements of legislation, safeguarding policy and Council objectives.
- Compile and undertake the on-going maintenance of HR data records (on all HR systems, including the Council’s recruitment system). Ensure that all records held area accurate, up to date and meet organisational objectives for workforce and HR record keeping, including monitoring KPIs for resourcing
- Establish and maintain effective working relationships with the wider team as well as the hiring managers, to support the delivery of positive resourcing outcomes, including advice on the use of system for hiring managers at the pace required.
- Assisting HR Officers by providing relevant data. Undertaking the collation of information/data for use in delivery of any HR service that will support review of practices and improve the process for new starters and hiring managers.

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of **extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additiona**l **information for clarity.**

Other “Essential Requirements” - Please check to ensure that your CV addresses the following items:
Knowledge:

- Knowledge of HR and employment checks
- Up to date knowledge of HR best practice, employment legislation and recruitment practices
- Familiarity with hiring practices and stages (screening, interview, assessment, on boarding)

**Experience**:

- Data entry experience
- Excel experience
- Proven experience as an HR Assistant/Staff Assistant or relevant Human Resources/Administrative position
- Highly organised, experienced in prioritising the workload to deliver on multiple tasks within tight timeframes

Skills & Abilities:
Effective written and oral communication skills appropriate to the situation
- Ability to use variety of IT packages including: accessing, inputting, and compiling data. Ability to use and compile data, maintain organizational structures and HR data records
- Strong attention to detail, availability to work independently and under pressure

ALD

**Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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