Purchase Ledger Clerk

**Position Overview**:

- Own the day-to-day processing of the Purchase Ledger paid commission, tracking the opening, and closing liability position.
- Assist in the other areas of the commission payment routines, and other required analysis for the management analysis team.

**Duties**:

- Process all invoices received
- Verify the invoice charge to the operating system calculations, seeking approval from the Customer Relations Teams via the system for any charge differences
- Verify the invoices received for the following details:

- Amount
- Payment method
- VAT setting
- Advance or arrears
- Frequency
- Investigate and resolve those that are different.
- Collate a log of all adjustment values, with reasons and justifications, highlight any prior month under / over accruals or any accrual releases. This adjustment log to be signed off at month end and should tie back to the adjustment column on the purchaseledger accrual workings
- Maintaining and update the purchase ledger accrual on a live basis
- Ensure that invoices are approved in a timely fashion, escalating issues as needed in a weekly report.
- Perform the first level validations on the ledgers, covering
- Balance confirmation, sorting out and resolving discrepancies
- Reviewing the aged balances, and escalating these to resolve and clear
- Negative balance review
- Ensuring all accounts periodically reconciled
- Ensuring all payments are allocated
- Running Regular suggested payment runs
- Estimating and forecasting out cash flow requirements
- Monitoring the payment runs against those cash flow forecasts
- Only by exception and approval are payments to be made outside of the payment run
- Resolve any queries and issues from the sales teams. Escalating as required
- Process the payments
- Assist in other areas of the commission team, including the system improvements.
- Assist in other workload within the treasury team.

**Qualifications and Experience**:
**Essential**:

- 1-2 years plus experience working in a similar role

**Desirable**:

- Experience within the financial services sector

**Required Knowledge, Skills, Behaviours**:

- Good Excel skills and ability to use other Microsoft packages
- Ability to work with large data sets
- Organised with attention to detail
- Ability to work under pressure and to deliver to strict deadlines
- Some experience within a finance department, understanding the P&L, Balance sheet and necessary controls is required.