Technical Secretary

We have an exciting opportunity for either a graduate or an experienced Technical Secretary to join a multidisciplinary engineering and environmental consultancy based in Coalville, Leicestershire on a full time, 12-month basis.
About the role
Full time, Monday - Friday 9 am - 5 pm salary dependant on experience.
We are seeking a Technical Secretary to join our client's expanding team based in their Leicestershire office. This is a fantastic opportunity for a driven and passionate individual to support our administration team in providing vital support for our client's technical disciplines and the wider business operations.

**Responsibilities**:

- Secretary/Technical Administrator will be based in the Leicester office, working with all technical teams;
- Assisting to achieve continuous efficiency and quality improvements within the Leicester office;
- Project administration including client liaison and reporting, coordination of technical work, budgeting and invoicing;
- Submission of designs for third party approvals and pro-active communication with clients, authorities and other agencies, to ensure projects are completed to deadlines and budgets;
- Liaison and co-operative working with all staff and colleagues in other offices;
- General company administration support, including receptionist duties;
- Working within all offices as and when required, working additional hours, if necessary, to deliver all responsibilities and to attend meetings/events.

Key responsibilities:

- Preparation of correspondence and reports, printing, scanning and documenting;
- Pro-active communication with clients, other staff members and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers etc.;
- Internal administrative processes for client, supplier and project management, printing, staff personal expense claims;
- Company performance reports for Directors and other senior staff;
- Preparation of and issue of sales invoices;
- Diary and calendar organisation;
- Purchasing of products and services required by the company;
- Taking telephone messages and monitoring responses to ensure calls are returned promptly;
- Ensure office is kept neat and tidy and that all staff maintain their working areas;
- Undertake any other duties required by the Company for which you are skilled and able to undertake to ensure the smooth running of the business.

Experience, Qualifications and Skills Required
- Previous experience of corresponding professionally with external organisations;
- Demonstrable relevant experience as a secretary or administrator;
- Excellent written and verbal skills, particularly report writing and client liaison;
- Excellent Microsoft Office skills (including Word, Excel, PowerPoint, Outlook);
- Must be able to work both independently and as part of a team.
- Self-motivated individual with desire to not only work within the team but also have ambition to help it grow and develop. Mentoring/supervision of trainee staff to develop their knowledge and skills.
- Hold full clean driving licence and have own private car with insurance for business use.

Company Benefits
- Competitive hourly rate
- 25 days' annual leave, plus Bank Holidays

We wish you the best of luck in your job search
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- Sector**Commercial**
- Start**21/06/23**
- End**19/07/23**
- Contact**Lauren Dixon**
- Job Ref**J34805