Payroll and Finance Officer

As Payroll and Finance Officer, you will be responsible for accurately preparing and processing the monthly payroll for 200+ staff. Working alongside the HR team, you will make sure that all employee information is correctly recorded on the Salary Data Build payroll system.

You will be responsible for making sure that all the necessary amendments have been completed, accurately calculated and submitted to our external payroll provider by the cut-off date.

Reporting to the Senior Finance Officer, you will oversee the day-to-day management of our financial transactions and accurate reporting on our accounts system.

You will also provide support to ensure the charity remains compliant with all statutory financial regulations and help prepare key data to meet reporting and external audit requirements.

Working alongside the Senior Management Team you will develop a strong understanding of charity governance and make sure that robust practices, policies, checks and other critical documents are in place.

You will be working individually and as part of a team, to provide accurate information and meet strict deadlines, whilst offering the highest standards of internal customer service.

**Role profile**

**Payroll**
- Responsible for the daily administration of our bespoke payroll system including submissions to HMRC, processing of Year End information and reconciliations
- Running all associated payroll reports and checking for anomalies
- Dealing with internal updates for employees in regards to absence/sickness, working hours and personal employee data
- Answering and resolving payroll queries quickly and efficiently
- Monitor and action pension information from the system
- Comply with auto enrolment processes for pension, including submissions to pension providers
- Manual calculations of salary including over/under payments, annual leave etc.
- PAYE, National Insurance, SSP, SMP, SAP, attachment of earnings/orders
- To comply with data protection and confidentiality in accordance with the organisation's policies and procedures

**Finance Administration**
- Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank postings and reconciliations
- To receive, check and process petty cash requests, supplier invoices and staff expenses
- To raise and distribute customer invoices in line with the invoicing schedule and funds flow
- To perform credit control or other follow up calls that ensure prompt payments from customers
- To maintain the electronic cash book, ledgers, and other books of prime entry.
Running weekly payment runs
- Maintain a purchase order system
- Assist the Senior Finance officer in the preparation of the monthly/quarterly management accounts
- Support the Senior Finance Office with the year-end procedures
- Assisting with the budgeting, forecasting and cash flow management
- General office administrative duties, when appropriate

**Self Development**
- Attend courses / meetings as agreed and undertake any training and development necessary to meet the duties and responsibilities of the post
- Undertakes any other tasks or activities that are commensurate with their role to achieve the objectives and the aims of the business.

**Person Specification**

We are looking for an ambitious individual who is either at the very beginning of their career in finance or looking to progress their finance career. This is a great opportunity for someone that is eager to learn and grow personally and professionally.

The successful applicant will be fully trained, supported and may have the opportunity to seek sponsorship to complete an AAT qualification.

**Essential**
- Previous experience using with Microsoft Excel is essential, and some experience using other Microsoft Office packages
- Experience administering databases and maintaining the accuracy of records
- IT literate and has studied or worked in an information systems environment
- Demonstrates a proven track record communicating effectively with others
- Demonstrates an ability to juggle multiple deadlines and yet produce quality work
- Meticulous attention to detail
- Excellent numeracy and literacy skills
- Experience in undertaking confidential work in a sensitive manner
- Good organisational and time management skills as the role may have conflicting deadlines
- Demonstrate sound work ethics

**Desirable**
- Previous experience working as a Payroll Assistant/Payroll Coordinator or in a similar role
- Previous experience working within an accounting department
- Previous experience using Google Workspace would be advantageous
- Advanced Excel skills
- Welsh speaker