Accounts Billing Administrator

3 weeks ago


Thorpe, United Kingdom DivalentineCalver Recruitment Ltd Full time

**Job Purpose of the Accounts Billing Administrator**:
To support the Compliance Manager and the team in the administration and organization of compliance, billing and customs tasks. To take on projects as directed by the manager and to resolve queries and processes through to fruition.

**Key Duties & Responsibilities**:

- Billing compliance - To check invoices are correct against charges and to ensure invoices are correctly inputted into the system and according to the billing sheets provided by the manager.
- Supplier Invoice auditing - Checking and confirming that supplier charges are correct and inputting them into Cargowise.
- Invoicing - inputting charges/ costs and sell rates into cargo wise.
- Customs entry compliance - ensuring customs clearance entry has been inputted correctly and processed accordingly
- Resolving customer queries - effectively and efficiently
- Resolving internal queries and adapting new processes effectively and efficiently
- Reports - creating reports for the warehouse as required
- Filing of the closed import/ export files into departmental storage
- Scanning required documents for clients and sending them as part of the process as required in a timely manner.
- To immediately escalate and problems or issues to the line manager
- Any reasonable request of management.

**Qualifications & Key Skills**:

- Freight Operational experience - not necessary but an advantage
- Working knowledge of Excel
- Attention to detail
- Intuitive
- Hardworking
- Able to meet strict deadlines
- Able to work under pressure
- Professional but able to blend in with a relaxed team / department

**KPI’s**:

- Various billing deadlines based on customer agreements
- Internal company deadlines

**Working Conditions**:
Working conditions may include occasional overtime, working with challenging clients, and in a highly targeted fast paced environment. The job holder is required to adequately manage themselves in an environment with the pressure of a fast paced and highlytargeted work environment and to communicate any excessive pressure or other types of demands.

**Physical requirements**:
This role requires particular physical attributes due to its nature and tasks. A standard of physical health and fitness is required i.e.:

- good vision, good hearing,
- ability to sit for long periods of time
- ability to work 37.5 hours per week in the Egham office as standard.

**Employment Terms**
- £28k basic DOE
- 100% Office Based
- Monday - Friday 9-5.30
- 25 days holiday
- Healthcare after 1 year


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