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Business Administrator

4 months ago

Exeter, United Kingdom Kendall Kingscott Limited Full time

**Business Administrator**

Kendall Kingscott is an award-winning interdisciplinary practice with a diverse range of exciting projects and growing opportunities. We’re thrilled with our continued success in our Exeter and St Austell offices in recent years, and we’re now looking to expand our team. Currently the region makes up for 40 employees, and we’re eager to build upon that number and grow our thriving team.

We’re seeking a talented Business Administrator to join our busy Exeter office. We would be looking for an individual with 2+ years of experience to play a vital role in overseeing various responsibilities. While previous experience in the construction industry would be beneficial, it’s not a requirement. Join our team and be part of our people-centric company as we continue to grow.

**Team Role**:
As part of the admin team, your role will involve supporting the delivery of administration duties for the wider office. You’ll have the opportunity to work independently and collaboratively within a supportive environment. You’ll be backed by our impressive statistics, exciting projects, and a caring culture.

**Individual duties**:

- Typing, formatting and quality checking documents such as tender reports, tender packs, certificate of payments, and contract documents.
- Assisting with office management tasks like stationary orders, fleet car management, managing survey equipment, booking meetings and booking site visits.
- Directing and answering phone queries.
- Logging invoices and sending them for payment.
- Issuing contract documents.
- Running and issuing timesheet reports on a monthly and weekly basis.

Once you’ve shown proficiency in these areas, your role will expand to include additional responsibilities:

- Writing and issuing fee proposals and fee bid documents.
- Drafting and issuing invoices monthly.
- Creating and issuing VAT receipts.
- Ensuring accurate tracking of petty cash.
- Creating and archiving project files.
- Assisting the admin manager with financial projections.
- Analysing project costings and fees.
- Becoming involved with wider, cross office company initiatives.

**Skills and Requirements**:

- Strong written communication skills with a high attention to detail.
- Interested in learning new skills and different systems used within the company.
- Excellent interpersonal skills and the ability to work within a team and with individuals from different backgrounds and different levels.
- Ability to work to deadlines, be organised and methodical when undertaking multiple related tasks.

**Knowledge**:

- 2+ years experience (experience within the construction industry is ideal but not essential).
- Proficient in Microsoft office suite.
- Knowledge and experience using InDesign (ideal but not essential)

**Benefits**:

- Competitive benefits including pension, bonus and agile hybrid working.
- 25 days Holiday + Bank Holidays

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Employee mentoring programme
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Experience**:

- Administrative: 1 year (required)

Work Location: Hybrid remote in Exeter

Application deadline: 31/05/2024