Plant Administration Assistant

3 weeks ago

Dumbarton, United Kingdom Complete Paving Requirements (Scotland) Ltd Full time

**JOB DESCRIPTION**

**ROLE TITLE: Plant Administration Assistant**

**REPORTS TO: Amy McIndewar, Transport Compliance Administrator**

**DATE: 1st August 2023**

**JOB PURPOSE**:
Complete Paving Requirements (Scotland) Ltd are looking for a new Administrator to join our team. We are a small civil engineering business based in Dumbarton, West Dunbartonshire. To continue growing in the market, the Company ethos is to be agile and adaptable to meet ever-changing conditions. The people who work here share the same flexible and ‘can-do’ approach to life.
Working as a Plant Administration Assistant you will be responsible for organisational and administrative duties related to supporting the Transport Compliance Administrator.

**DIMENSIONS**:
Financial: Hourly Paid

Staff: Working for the Transport Compliance Administrator as part of the Plant Administration Team

Other: Working Part-time from our Head Office at Dumbarton for a fixed period of 12 months

**PRINCIPAL ACCOUNTABILITIES**:

- Hired Plant - updating the hired plant report, arranging for items to be off/on hire, keep track of where plant is located
- Company telephone calls - dealing with incoming call handling or redirecting as required
- Price and order workshop parts, fuel, gas and AdBlue,
- Create weekly fuel reports
- Ensure safety inspections are carried out on plant machinery every 12 weeks by co-ordinating with the workshop
- Book LOLER tests for all lifting machinery
- Updating and tracking records of plant, keeping 15 months of records and regular archiving
- Other ad hoc administrative duties including assistance with transport administration when required ie filing, copying and reporting.
- ____________________________________

**CONTEXT**:
Ensuring adequate stock available to support workshop, recording of plant hire and booking of plant maintenance. Keeping records of plant equipment locations and inspections.

**RELATIONSHIPS**:
Reporting to Transport Compliance Administrator, working in a small team of Transport or Plant
Administration Assistants and liaising with an external company workshop Plant / HGV mechanics.

**KNOWLEDGE & EXPERIENCE**:
You should be a confident communicator, both orally and written and meticulous in managing the detail of all administrative duties. You will be asked to perform tasks as required, so a flexible approach is essential.
Training will be provided on internal systems and all CPR’s systems are digital.

Desired: Office packages including highly proficient in Excel, 2 years’ administration experience

**JOB CHALLENGE**:
Working to meet deadlines and keeping track of plant or transport resource. Regular review and filing of job cards. Working with external contractor to co-ordinate maintenance and servicing of plant vehicles.

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 25.00 per week

**Salary**: £7.49-£10.42 per hour

**Benefits**:

- Canteen
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Dumbarton, G82 2RL: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 14/08/2023
Reference ID: CPR/Plant/Admin
Expected start date: 07/08/2023

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