Accounts Administrator

**Key Roles and Responsibilities**

**a) **_**Purchase Ledger**_
- Process all stock invoices through the ERP system, ensuring that the prices of goods being invoiced match with the booked in price. Clarifying any problems with the Warehouse Manager.
- Process all expense and mileage claims ensuring that they are booked into the system following the expense policy and are signed off by an authorised person.
- Deal with Supplier Queries in a timely manner.
- Reconciliation of the Purchase Ledger to monthly supplier statements.
- Ensure that all stock imports have an appropriate goods movement reference logged onto the HMRC portal.
- Raising recharge invoices.

**b) **_**Customer Satisfaction**_
- Dealing with Customer/Supplier Queries in a courteous and efficient manner.
- Ensure company policy of phone answering is maintained (maximum 3 rings).

**c) **_**Administration**_
- Monitoring of the account’s inbox passing the information across to the necessary people within the company.
- Resolving of queries daily and reporting to Finance Manager with queries not able to be resolved.
- Monitoring the True Commerce and Taylor Wimpey portals to ensure that all invoices are submitted and received correctly.
- Use the Order Margin Review system ensuring the Sales Office have inputted orders correctly into the system before invoicing.
- Assisting the Credit Controller to set up new customer accounts, branches and order points.
- Generating and creating reports using the ERP system.
- Managing the vehicle fleet.
- Monitor and release orders via the Suspended queue as and when the Credit Controller is on annual leave.
- Taking cash payments via WorldPay or advise customer of other methods of payment as and when required.

**d) **_**Assist with Management Accounts**_
- Reconcile Tills.
- Reconcile monthly credit card statement.
- Petty cash reconciliations (multiple currency.)

**PERSON SPECIFICATION**

**Competency / Performance Drive**

**Technical / Professional Expertise**
- GCSE Maths and English.
- Good numeracy skills.
- Familiarity or interest in accounting, eg, Basic Accounting qualification (AAT Level 2) - preferred but not essential.
- Teamwork and cooperation.
- IT capability and in particular Windows, Excel and Word.
- Experience using Kerridge (K8 software) preferred but not essential.

**ACCOUNTS ASSISTANT COMPETENCIES**
- **Teamwork and Cooperation**_
- Genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively; may be shown in any role in a team.
- Being willing to help colleagues complete a task. Understanding need for cooperation to achieve larger organisation objectives. Makes personal sacrifices to meet organisation needs. Stands by decisions that benefit the organisation, even if they are unpopular or controversial.
- **Service Orientation**_
- A desire to help or serve others to meet their needs. Focus is on first understanding others needs and then doing something to help.
- Takes personal responsibility for correcting customer service problems. Corrects problems promptly and un-defensively.
- **Achievement Orientation**_
- Making specific changes in system or in own work methods to improve performance.
- Monitoring or checking work or information; setting up and maintaining systems of information.
- The notion of good enough is not acceptable. There is a need to pursue highest standards in every aspect of work.
- Proactively looks for new ideas, questions the way things are done and proposes changes.
- **Numeracy**_
- Ability to analyse, process and present numerical information such as financial and statistical data.
- Is relaxed and confident when dealing with numerical data.

**Job Types**: Full-time, Permanent

**Salary**: From £21,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)
- bookkeeping: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: One location

Application deadline: 04/01/2023