Directorate Senior Management Team Administrator
3 months ago
Are you an experienced, enthusiastic and motivated Administrator?
We're looking for a committed individual to provide effective administrative support to the all age Mental Health Senior Management Team (SMT) for the Oxfordshire & BSW Mental Health Directorate (OBSW).
You will support the senior management team and the rest of the administration team in making sure it is well organised and efficiently run - this helps to assist the Directors and SMT in the development and modernisation of clinical services and administration processes. You will also provide efficient business support to the SMT and Directors.
If you believe you have a flexible ‘can do’ attitude, with strong administrative and interpersonal skills along with the desire to be part of a friendly, busy team, then this could be the job for you.
This role will include hybrid working opportunities.
- Responsible for the day to day administration tasks for the SMT
- Ensure all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework.
- Ensure administration processes and procedures are adhered too
- Responsible for equitable administration support across the SMT and as directed
- Responsible for SMT agendas, minutes, action plans, organising meetings for SMT Directorate Meetings
- Facilitate good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently.
- Prepare presentation materials as required
- Support recruitment functions for the SMT, loading on TRAC, monitoring and responding
- Coding and forwarding invoices for payment
- Managing electronic diaries for SMT
In this role, no two days are the same; if you enjoy variety and a challenge, this is the perfect role for you. We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.
We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career. You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.
Benefits of working for Oxford Health NHS Foundation Trust include:
- Excellent opportunities for career progression
- 27 days annual leave, plus bank holidays, with an increase to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Staff accommodation
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
**Please note**:
- New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Employees are expected to undertake mandatory and statutory training related to their role.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
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