Payroll Officer
3 days ago
The Payroll & Cash Officer works closely with and is directly responsible to the Head of Finance for all payroll and cash accounting operations relating to the School and its trading subsidiary, Marden Enterprises Limited.
**Specific Responsibilities**:
**Payroll**
- Maintaining and updating all payroll data including starters, leavers, variable payroll adjustments and statutory payments for all teaching and support staff.
- Process monthly salary payments via the BACS system, for all staff.
- Process and submit monthly and statutory year end return to HMRC and the School’s pension providers as necessary.
- The maintenance of all records to comply with statutory regulations regarding payroll practice.
- Carry out pensions’ scheme administration, including calculating and uploading monthly pension contributions to the School’s pension providers. Ensure auto enrolment requirements are adhered to.
**Cash**
- To administer the day to day requirement for cash, cheque and electronic payments and collections, including:
- Bank - Liaising with the bank, administering online banking and banking of monies received.
- Nominal payments - the preparation of cheques and electronic payments against requests from staff.
- Purchase ledger payments - the preparation of cheques and administration of payments via the BACS system to suppliers, to comply with agreed payment cycles.
- Direct payments and receipts - to enter direct payments into and out of the School’s bank account onto the nominal and purchase ledgers.
- Direct Debit collections - processing the collection of fees on the billing ledger on a termly basis, in accordance with agreements in force.
- Staff expenses - processing and payment of all expenses via electronic at least fortnightly payment runs.
- Currency - arranging the provision of foreign currency or currency cards for various organised trips undertaken by staff and students, including administering cash returns, collation of receipts and reconciliation of transactions entered.
**Marden Enterprises Limited**
**To administer the day-to-day requirement for cash and cheque payments, including**:
- Income - To record and bank all cash and cheque receipts in respect of the trading subsidiary’s activities.
- Direct payments and receipts - to enter direct payments into and out of the Company’s bank account onto the Nominal Ledger.
**General Tasks**
- The preparation of bills to residential staff for personal supplies.
- The reconciliation of all receipts and expenditure on organised trips.
- The control of cash advances to pupils, reconciling cash and charges.
- The control of petty cash, with reconciliations and posting to appropriate cost codes.
- The preparation and entry of monthly journals to cover petty cash allocation, movement between nominal codes, accruals/prepayments, inter-departmental changes as required.
- The monthly analysis and reconciliation of nominal ledger control accounts in preparation for the end of each monthly period.
- The closure of each monthly period to enable access to the next period accounts.
**Terms and Benefits.**
- Start Date: ASAP.
- Working hours. 9am - 5pm with 30 minutes unpaid lunch break, 4 days a week (0.8 FTE), 52 weeks of the year although flexibility in these working hours will be required to meet the demands of the role.
- Salary. £25,000 to £30,000 per annum (pro rata).
- Plus many more.
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