Senior Procurement Officer

1 month ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Bedfordshire Hospitals Procurement Department is going through an exciting period of development and transformation and as such we have a new opportunity for a Senior Procurement Officer (Systems & Catalogues) within the team. Playing a key role in the management of the Trusts eProcurement system helping the Trust to provide an effective and professional procurement service to meet departmental objectives in compliance with the Trust’s Standing Financial Instructions and Standing Orders.

To provide an effective and professional procurement service to meet departmental objectives in compliance with the Trust’s Standing Financial Instructions and Standing Orders.

Posts at this level contain a range of tasks, some of which require the supervision of staff in lower grades and the post holder to exercise initiative whilst operating within broad procedural guidelines. This will require a measure of independent judgement.

All tasks are likely to contain some degree of customer/supplier contact requiring a high level of customer service skills.

Support and assist the Deputy Head of Procurement in the delivery of an effective and efficient procurement service to achieve the Trust’s financial targets.

Develop, co-ordinate and deliver cost effective solutions for specific purchasing projects to achieve financial targets.

Obtain and analyse quotations and tender responses.

Allocate and co-ordinate own activities.

Advise Users and budget holders on Procurement policies and procedures.

Undertake purchasing activity including organising and managing medium/high value contracts.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
- Support e-Procurement catalogue management processes by ensuring all relevant documentation is collated and loaded on to the e-Procurement system to enable requisitions to be raised.
- Assist in developing and managing a portfolio of electronic supplier catalogues and the importation of electronic supplier catalogues from third party suppliers, for the procurement of goods and services via systems.
- Helping to encourage the use of electronic catalogues/e-procurement.
- Provide support and advice on electronic supplier catalogues, regarding price compliance, amendments, additions, deletions and price transparency across the Trust
- Investigate and resolve any problems and/or difficulties encountered by users of the system, dealing with the situation with empathy, tact and understanding
- Monitor trust ordering and requisitioning against agreed procedures
- Undertake all system administration duties in relation to the electronic purchase-order system which will include user setup, profiles, authorisation hierarchy, delivery profiles and document template (e.g. electronic requisition) creation and maintenance
- To respond to customer enquiries on sourcing products, product details, availability, returns etc. in a timely manner.
- To assist the Deputy Head of Procurement in implementing an integrated procurement and logistics strategy, effectively serving the needs of the Trust.
- To ensure compliance with the Trust’s Standing Orders and Standing Financial Instructions and any Government and European legislation relating to public sector purchasing.
- To introduce and implement new polices and purchasing procedures. Giving feedback on implementation, content, user responses and to suggest improvements as appropriate.
- Develop a close working relationship between the Trust and its Supplier base, ensuring performance standards are constantly achieved.
- Manage category areas of spend with regular reviews and engagement with key stakeholders.
- To assess Trust requirements from usage analysis, trends, financial data to determine future requirements and appropriate suppliers.
- To produce ad-hoc statistical reports on product usage and spend for Trust Managers and Budget Holders.
- To manage, administer and maintain the e-procurement system and category contract data.
- To manage catalogues on e-procurement system, providing training for end users. Provide front of house support to suppliers and end users.
- To liaise with

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