Operations Assistant
6 months ago
**Job Description - Operations Assistant**
**Post**:Operations Assistant
**Start Date**:As soon as possible
**Contract Type**:Permanent
Grade 15
**Salary**:
Actual starting salary £XX
Full/Part Time (XX hrs per week) - Term Time only (TTO)
**Hours**:
Days & Times
**Reporting To**:Operations and Finance Manager
**Job Purpose**:
- As a member of the Operations team, support with the smooth-running of the operational element of the school business
- Offer a professional and approachable service as a first point of contact within the reception area, forming excellent relationships with parents and staff
- To provide effective administration within the school office, including undertaking the attendance procedures every morning and every afternoon
- Contribute to the overall ethos and aims of the school and meeting the needs of the children
- Undertake first aid training and use as appropriate
- To safeguard the children of the school
**Duties and Responsibilities**
School Information Management System (SIMS)
- Responsible for checking SIMS Attendance register. Children absence to be investigated and record details in SIMS.
- Maintain the SIMS database in school for pupils and update records accordingly. This will include sending and receiving common transfer files (CTF) when pupils start and leave.
- Monitor attendance and produce reports as required.
General Office Administration
- Ensure all visitors sign in the visitor book and are given a badge and are aware of safeguarding procedures within the school (a leaflet may be given to new people).
- Ensure all visitors are aware of the fire procedures in school.
- Assist with the administration of school trips, visits and coaches, and draft letters to send to parents/carers.
- Order supplies as necessary with authorisation from the Headteacher or Operations
Officer.
- Open post daily and respond where necessary. Put post in relevant staff pigeonholes or
Headteachers file.
- Keep copies of all signed delivery notes and file accordingly.
- Prepare letters as advised by the headteacher or class teacher, including weekly/monthly bulletin/newsletter.
- Liaise with club providers for dates, costs and payments when not directly provided by school.
- Assist with the arrangements for school visits, induction days and major events such as open afternoons/evenings; school plays; awards and events.
- Liaise with Central Team for operational matters such as finance, human resources and health and safety when required.
- Provide admin support to Headteacher, Senior Leadership Team (SLT) and Operations and
Finance Manager to include correspondence, reports, references, mail, diaries, appointments and meetings.
- Cover break and lunch-time duties when required.
School Meals
- Provide administration support regarding the school meal service when required.
Premises
- Ensure that the school site is safe and presentable each day. This may include carrying out routine checks of the site.
- If a fault is reported or occurs, try to establish urgency and contact relevant tradesperson.
- Support with the ordering of cleaning supplies as necessary.
Health & Safety
- Following relevant training, assist with first aid for pupils. If a child needs to be given medicine, make sure parent completes the relevant form and keep medicine in the locked medicine cupboard.
- Order First Aid supplies as and when necessary.
- Record any accidents/incidents in the relevant log.
- Advise Operations and Finance Manager of any reported or potential health and safety problem.
- Working with the Operations and Finance Manager, ensure emergency procedures are updated termly or when required.
**Additional information**
- The post holder will be based at Fairlands Middle School in Cheddar but could be expected to travel to other Wessex schools, as necessary. Mileage will be paid.
- The Wessex Learning Trust is committed to safeguarding and promoting the welfare of children and young people. All staff working within the Trust are expected to share a commitment to doing this. You will be expected to follow and promote the procedures in the child protection and safeguarding policy and report any concerns in accordance with agreed procedures. If your own conduct in relation to the safeguarding of children and young people gives cause for concern the Trust’s child protection procedures will be followed alongside implementation of the Trust disciplinary procedures.
- Ensure the aims, priorities and policies of the Trust are adhered to.
- Act as a positive representative of the Trust and its learners in all circumstances and at all times.
- Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers and to maintain a professional standard of demeanour and dress.
- Carry out any other duties as reasonably requested by the Trust Central Team,
Headteacher, SLT and Operations and Finance Manager.
- Attending relevant meetings, as required.
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