Finance Apprenticeship

3 months ago

Harlow, United Kingdom LMP Group Full time

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

This list is not exhaustive, but includes:

- Accurately process orders, goods received notes and invoices in the Finance system.
- Ensure correct authorisations attached to all documents in the Finance system.
- Manage supplier change requests such as updating bank details.
- Liaise with suppliers and staff to answer queries on orders, deliveries and invoices
- Process FX requests
- Run or assist with payment runs by checking invoices are entered, coded and authorised correctly.
- Escalate urgent queries and payment requests to the Team Leader
- Check and reconcile supplier statements.
- Assist in placing orders with suppliers
- Assist with month end processes and reconciliations including current commitment reports, aged debtors and creditor reports.
- Interact with other finance staff
- Undertake general ad hoc duties such as filing, photocopying and scanning.
- Assist in transferring data safely when database systems are introduced and/or changed.
- Be responsible for setting up and maintaining of archive files and historical data.
- Arrange credit card payments in line with Financial Regulations, ensuring required receipts and signatories are obtained for all purchases.
- Report technical faults relating to the school database system/s and equipment to the IT Technicians in accordance with school reporting procedures.
- Maintain both manual and computerised record and filing systems in line with audit requirements such as the authorised signatories list, invoices.

General responsibilities common to all members of staff
- Attend relevant meetings and training sessions
- All staff are responsible for the safeguarding and wellbeing of pupils and must follow BMAT guidance and policies.
- BMAT Directors are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share in this commitment.

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